Contract Specialist I, II, III

Texas Department of Transportation•Lubbock, TX

10d

About The Position

Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor. Essential Duties: Contract Specialist I: Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions. Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures. Ensures contracts are payable and meet all legal requirements. Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence. Meets with project managers to identify objectives, needs and issues concerning project contracts. Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions. Reviews coordinates and processes routine open records requests. Performs other job responsibilities as assigned. Contract Specialist II: Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures. Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions. Ensures contracts are payable and meet all legal requirements. Meets with project managers to identify objectives, needs and issues concerning project contracts. Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions. Reviews coordinates and processes routine open records requests. Performs other job responsibilities as assigned. Contract Specialist III: May serve as a lead worker and the related tasks. Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications. Serves as a project leader. Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions. Coordinates start-work date ensuring all necessary materials will be available for the contractor. Ensures contracts are payable and meet all legal requirements. Meets with project managers to identify objectives, needs and issues concerning project contracts. Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions. Performs other job responsibilities as assigned.

Requirements

Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Valid driver’s license. This position requires driving a state vehicle.
Contract Specialist I: 1 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist III: 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Responsibilities

Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
Ensures contracts are payable and meet all legal requirements.
Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
Meets with project managers to identify objectives, needs and issues concerning project contracts.
Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
Reviews coordinates and processes routine open records requests.
Performs other job responsibilities as assigned.
May serve as a lead worker and the related tasks.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Serves as a project leader.
Coordinates start-work date ensuring all necessary materials will be available for the contractor.