III (Operations)

Texas Department of Transportation•Odessa, TX

10h

About The Position

Contract Specialist I/II: Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor. Contract Specialist III: Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Requirements

Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Valid driver’s license. This position requires driving a state vehicle.
Contract Specialist I: 1 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist III: 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Applicable computer operating systems and relevant applications
Auditing and investigative methods, practices and procedures
Contract development and oversight
Methods and procedures used in building maintenance and repair
Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Leading, assigning, reviewing, and monitoring the work of others
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Preparing and maintaining confidential and sensitive records, files, and reports
Using computers, applicable programs, applications, and systems
Contract record-keeping
Contract writing and specifications
Contract administration/management systems
Applicable laws, rules, and regulations
Developing and giving presentations
Monitoring contracts and procedures

Responsibilities

Assists in developing plans for implementing new contract evaluation requirements.
Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.
Assists in monitoring contractors' insurance certificates.
Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
Assists in researching state and federal statutes and opinions, Department policies and previous contracts.
Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
Executes agreements and contracts.
Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Performs other job responsibilities as assigned.
Assists with recommending policy and/or procedure changes.
Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
Assists in researching and making recommendations concerning contract administration systems.
May serve as a lead worker and the related tasks.