Contract Specialist 2 - HYBRID

University of Miami•Hialeah, FL

1d•Hybrid

About The Position

The University of Miami/UHealth department of Supply Chain has an exciting opportunity for a Full Time Contract Specialist 2 to work Hybrid in Hialeah, FL. The Contract Specialist 2 - Supply Chain assists in the preparation of contractual provisions and the administration of contract proposals to ensure compliance while evaluating contract compliance and advises others on contractual rights and obligations. The incumbent establishes system codes and testing of functions and maintains the setup of Suppliers; accounts, cost centers, and other pertinent data to allow all systems to operate flawlessly on a day-to-day operation. The incumbent provides direction and work to assigned department staff, as applicable, serves as a consultant to management, and performs more complex work associated with contract services for UHealth. Participates in the development and fulfillment of contract requirements in the purchase or sale/delivery of equipment, materials, products, or services. Evaluates contract compliance and advises others on contractual rights and obligations. Requests or approves amendments to contract terms or contract extensions. Reviews new and/or continuing contract and service agreements to ensure the terms comply with legal guidelines, contracting principles, and cost constraints Help Purchasing and suppliers on technical issues. Assists in the preparation of contractual provisions and the administration of contract proposals. Researches federal, state, and local laws and requirements and their effect on bids, agreements, and contracts. Conducts contract analysis and supports modifications to contracts as needed. Advises on the creation of policies, procedures, and clauses to conform term language to improve efficiency and effectiveness of the contract development process. Works with the legal department as needed to conform term language and draft complex contracts and agreements. Utilizes price and cost analysis techniques to support the development of cost-related sections of solicitation documents. Acts as the department expert on contracting issues. Adheres to University and unit-level policies and procedures and safeguards University assets. Department Specific Functions The Contract Specialist 2 is responsible for managing the full lifecycle of surgical and medical surgical contracts, including sourcing, negotiation, execution as directed, and compliance monitoring. This role ensures contracts meet organizational, legal, and regulatory requirements while supporting the strategic goals of Supply Chain.

Requirements

Bachelor’s degree in relevant field required
Minimum 3 years of relevant experience
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
Any relevant education, certifications and/or work experience may be considered.

Responsibilities

Draft, review, and negotiate contracts related to, but not limited to surgical and medical surgical contracts
Collaborate with internal departments, including but not limited to Surgery, Contracts Administration, Compliance IT, Risk Management, Purchasing, and Finance, to ensure contract terms align with institutional policies.
Coordinate the contract intake process via platforms such as Conga or Workday.
Track contract performance, key dates, and renewal timelines using contract management systems.
Ensure compliance with university/hospital procurement policies and signature authority guidelines.
Drafts, manages, benchmarks RF(x) s for surgical and medical surgical projects and other commodities as required.
Maintain accurate records and documentation to support audits and internal reviews.
Provide guidance to departments on contracting policies and procedures.
Perform other duties as assigned.