Contract Processing Specialist III

Health Research, Inc. • Albany, NY

1d • $59,537 - $59,537 • Hybrid

About The Position

The Contract Processing Specialist III will work in the Office of Administration and Contract Management, which is a very busy office within the AIDS Institute that oversees the administrative and fiscal process for all contracts and payments that go through the New York State Department of Health (NYS DOH) and Health Research, Inc. (HRI). This position will provide support to contract managers and contractors on getting contracts and modifications developed and approved and vouchers submitted and paid. The position will work in a contract database and various grants and financial management systems daily. This role involves juggling multiple priorities, communicating clearly with others, and keeping work organized and on track. Duties include but are not limited to performing a comprehensive review of contract budgets and corresponding payments, providing technical assistance to contractors and contract managers, tracking contracts and payments, and assisting in performing fiscal monitorings. The incumbent may perform other appropriate related duties including supervising staff.

Requirements

• Bachelor’s degree in a related field and one year of fiscal or accounting experience; OR an Associate's degree in a related field and three years of fiscal or accounting experience; OR five years of fiscal or accounting experience.
• Valid and unrestricted authorization to work in the U.S. is required.
• Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.
• The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

Nice To Haves

• Experience working on contracts in an administrative/fiscal capacity.
• Experience in reviewing and processing contract budgets and reimbursement vouchers, including the review of supporting fiscal documentation to ensure contractor compliance of fiscal and administrative requirements.
• At least one year of experience using a financial management system.
• Experience using a grants management system.

Responsibilities

• Performing a comprehensive review of contract budgets and corresponding payments
• Providing technical assistance to contractors and contract managers
• Tracking contracts and payments
• Assisting in performing fiscal monitorings
• Supervising staff

Benefits

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level