Contract Manager

Public Health Solutions-posted 2 months ago

Full-time • Mid Level

New York, NY

1,001-5,000 employees

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The Contract Manager is responsible for all aspects of the contracting processes at Public Health Solutions (PHS). Reporting to a Portfolio Manager, the Contract Manager will coordinate with internal and external stakeholders, monitor contractor performance and spending, and provide technical assistance to promote effective program implementation. This role involves managing the contract lifecycle, ensuring compliance with funders’ regulations, and maintaining comprehensive contract files and documentation. The Contract Manager will also ensure timely reporting and compliance with funding requirements, including financial and programmatic reporting.

Manage all aspects of the contract lifecycle, including advising on solicitations, negotiating scopes of work and budgets, executing contracts and amendments, conducting ongoing monitoring, and performing closeout duties.
Develop and maintain positive relationships with contractors and internal and external partners, ensuring clear communication of expectations and requirements.
Ensure compliance with funders’ regulations.
Maintain comprehensive contract files and documentation.
Ensure timely reporting and compliance with funding requirements, including financial and programmatic reporting.
During contract negotiation, review and advise on proposed budgets and scopes.
Throughout the contract term, monitor spend-down and adherence to approved budgets.
Work with contractors to address any issues or discrepancies and modify budgets as needed and appropriate.
Ensure that expenditure reports submitted by the contractors are accurate, complete, and in compliance with applicable regulations.
Review progress reports to track milestones, deliverables, and other performance metrics.
Facilitate site visits and draft associated reports as needed.
Provide guidance to the contractor to ensure compliance with contract terms and regulations.
Help resolve issues or challenges, including developing corrective action plans.
Ensure that the contractor submits final performance and financial reports at the end of each budget and project period.

Bachelor’s degree or equivalent with minimum 3+ years of work experience - or 11 years of public health, public administration, or related program or contract monitoring experience.
Experience reviewing and negotiating scopes of work, budgets, payment requests, and programmatic data.
Knowledge of post award grant management procedure and public health service provision in non-profit organizations.
Ability to learn quickly, manage multiple obligations, proactively problem-solve, and provide timely and clear updates to supervisors.
Excellent attention to detail, organizational skills, and the ability to manage multiple contracts simultaneously.
Ability to communicate complex information clearly and effectively with stakeholders at all levels.
Ability to manage relationships appropriately and effectively with internal and external stakeholders and contractors.
Proficiency in Microsoft Office required. Experience with contract lifecycle management systems (e.g., Agiloft) a plus.

Hybrid Work Schedule.
Generous Paid Time Off and Holidays.
An attractive and comprehensive benefits package including Medical, Dental and Vision.
Flexible Spending Accounts and Commuter Benefits.
Company Paid Life Insurance and Disability Coverage.
403(b) + employer matching and discretionary company contributions.
College Savings Plan.
Ongoing trainings and continuous opportunities for professional growth and development.

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