CONTRACT MANAGER

City of South Fulton • South Fulton, GA

71d

About The Position

This is a highly responsible advanced professional position that maintains contracts/agreements citywide. This employee acts under the direction and general supervision of the Director of Procurement.

Requirements

• Bachelor’s degree or higher from a regionally accredited institution with a major in Business Administration, Public Administration, Finance, Business Law, or a closely related field.
• 6-9 years of work experience in the contract management field.
• At least 3 years of work experience in the purchasing field.
• Certified Professional Contracts Manager (CPCM) certification is desirable.
• Local government experience preferred.

Responsibilities

• Responsible for drafting, evaluation, negotiation, execution, and overall management responsibilities of all City contracts and agreements.
• Serve as the point of contact in the Procurement Department for customers on contractual matters.
• Act as contractual liaison between city employees and customers, ensuring timely review and approval/reconciliation of variations.
• Provide red-lined recommendations and negotiate directly with customer attorneys or purchasing staff until consensus has been reached.
• Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contract amendments, status reports and other documents for all projects.
• Negotiate appropriate contract type, scope, price, profit, terms, and recommend changes.
• Lead the development of a comprehensive negotiation strategy/plan, working with project management and other operational staff in departments.
• Establish equitable payment terms, facilitate timely payments through coordinated oversight with the Finance Department of the invoicing process, and ensure customer compliance with terms.
• Monitor contract cost performance with project managers in departments and Finance.
• Work with Risk Management to coordinate contractual insurance requirements.
• Review terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification and all other potential risk areas and recommend risk mitigation strategies.
• Guide on contract matters to project managers or other operational staff in departments, including the Procurement Department, including training in contracting practices and procedures.
• Develop and implement contract management and administration procedures in compliance with city policy.
• Monitor compliance by city employees with established procedures and identify areas of recurrent pressure. Ensure contract and agreement close-outs, extensions, or renewals.
• Monitor customer satisfaction with City terms and conditions and contracting practices.
• Ensure that executed contracts are communicated to all relevant parties to provide contract visibility and awareness, and interpretation to support implementation.
• Monitor transaction compliance (milestones, deliverables, invoicing etc.).
• Prepare documentation for the City Manager’s or the City Council’s approval of contracts and agreements.
• Ensure all contracts and agreements are entered into the City’s contract database.
• Facilitate good working relationships with minority and female contractors in an effort to further the goals and objectives of the City's M/FBE program.
• Participate in contract compliance outreach sessions designed to increase the pool of available MBE/FBE/SBE firms.

What This Job Offers

• Education Level: Bachelor's degree