Contract Manager I

Avaya

29d

About The Position

Avaya is seeking an experienced SLED (State, Local, and Education) Contract Manager. This is an opportunity to join a team of enthusiastic contracting professionals supporting a dynamic public sector and commercial contracting environment! The role of SLED Contract Manager is pivotal in ensuring that the organization’s engagements with SLED entities are managed efficiently and effectively, fostering strong relationships and ensuring compliance at all levels. This position requires a thorough understanding of contract management, contract negotiation, contract reporting, price file maintenance, compliance, and client relations within these specific domains. The role requires agile thinking, a clear and effective communication style, strong business skills and customer-service acumen. Our team embraces innovation, learning, and technology to continuously add value to our business and improve our support. Although primarily supporting SLED contracts, the role holder will also be expected to support federal and commercial customer activities as needed. The selected candidate will directly report to Avaya’s Director of Contracts in Global Contract Solutions, and is part of Avaya’s Legal, Compliance and Security organization.

Requirements

Three to six years of recent experience with multiple contract types including but not limited to Indefinite Delivery Indefinite Quantity contracts (IDIQs), GSA MAS Schedule contracts, Master Service Agreements (MSAs), national cooperative contracts, StateTerm Contracts (STCs), prime contracts, subcontracts, and task orders
Familiarity with the procurement processes, contract negotiation, contract pricing, proposal/capture support and requirements of specific state or local agencies
Bachelor degree from an accredited college/university or equivalent experience
Ability to identify contract risks and mitigations and identify and articulate improvement opportunities based on understanding of contract lifecycle management, problematic provisions, market trends, and risk tolerances; secure with data and ambiguity; demonstrated ability to balance attention to detail and a focus on big picture events and overall strategy
Capability to manage projects and processes, applying expertise to make concrete decisions that impact the organization
Proficiency in Google tools and Microsoft Excel
Strong verbal/written communication skills, reading comprehension, and critical thinking skills with ability to effectively interact with individuals at all levels of responsibility and authority; ability to support an environment driven by customer service, teamwork and organizational skills and ability to work on multiple projects simultaneously
Capable of providing clear, concise communications
Detailed knowledge of pricing and contract finance
Comfortable working as part of a multidimensional team

Responsibilities

Reporting: Manages the compilation of monthly or quarterly direct and business partner contract sales reporting for Avaya’s SLED contract vehicles. Includes review of internal SLED booking reports and invoice reports. Maintains lines of communication with the internal sales team and Avaya’s business partners to validate contract sales reporting. Responsible for payment of monthly and quarterly SLED contract administration fees and tracking of contract administration fees due from business partners and their corresponding payment dates.
Manages contract price catalog updates for Avaya’s SLED contracts.
Partners with the SLED Channel team for on and off ramping of partners. Maintains business partner database, which tracks contract authorizations. Provides proposal support to SLED capture team.
Develops and maintains strong relationships with SLED contracting and procurement personnel, Avaya’s business partners, end customers and internal stakeholders. Acts as Avaya’s primary point of contact with the same, using extensive contract knowledge, knowledge of legal requirements for compliance, awareness of company financial policies and strategies, and customer requirements
Compliance: Ensures Avaya’s compliance with relevant laws and regulations, including state and local guidelines and agency policies.
Documentation: Manages and organizes contract documentation, ensuring all records are accurate and current.
Supports sales teams through the sales cycle including providing input to RFP RFQ responses, performing risk assessments, providing recommendations and managing contract negotiations with customers and partners, escalating for support when needed.
Reviews non-standard contractual and other documentation that bind the company. Ensures adherence to company policies and seeks approvals to deviate where appropriate.
Participates in executive briefings and deal reviews.
Risk Management: Identifies and assesses commercial and legal risk for business stakeholders, providing recommendations and risk mitigation alternatives. Reaches agreement with customers on contractual issues contained in less complex documents.
Acts as organizational interface for updates, improvements, and/or maintenance on existing contract generation and storage tools.
Training: Provides SLED contract-related training and support to the internal sales team and Avaya business partners. Prepares job aids related to Avaya’s reporting tools and processes.
Responsible for maintaining Avaya and agency contract vehicle websites to incorporate changes and updates to each contract.