2 (NY HELPS) - Concessions Bureau

State of New York•Albany, NY

45d•$53,764 - $85,138•Hybrid

About The Position

Under the direction of the Contract Management Specialist 2, the Contract Management Specialist 1 will have primary responsibility for managing Concession contracts statewide. Duties include, but are not limited to: Develop and assist with the development and /or negotiation of contracts, RFP's and other related financial documents. Provide guidance, technical assistance and training to agency staff and/or potential respondents(s) to facilitate the contract and procurement process, ensuring all control requirements are met. Perform on-site and central reviews of contract implementation and performance. Propose changes to existing program guidelines and assist in the development of new guidelines. Assist with special projects; and respond to Freedom of Information Law (FOIL) requests for proposals and other contract requests, State legislative and audit inquiries. Other related duties as required. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: Contract Management Specialist Trainee 1, Non-Statutory (NS) Equated (EQ) to Salary Grade (SG) 14: A bachelor's or higher degree. If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications in your application and at your interview. The advanced placement qualifications are: Contract Management Specialist Trainee 2, NS EQ SG 16: A bachelor's or higher degree AND one (1) year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Contract Management Specialist 1, SG 18: A bachelor's or higher degree AND two (2) years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. NOTE: At the agency's discretion, advanced placement to the Trainee 2 or Journey level may be possible depending on education and pending Civil Service. Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. FOR PERMANENT APPOINTMENT VIA ELIGIBLE LIST APPOINTMENT: Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list. 52.6 or 70.1 TRANSFER QUALIFICATIONS: At least one year of permanent or contingent-permanent qualifying service as a Grade 11 or higher (for 70.1), or Grade 12 or higher (for 52.6). The service must be in a title that Civil Service has deemed transfer eligible to the position. 70.4 TRANSFER QUALIFICATIONS: At least one year of permanent or contingent-permanent qualifying service as a Grade 12 or higher, a bachelor's or higher degree, and a passing score on the Professional Career Opportunities (PCO) exam. Note: Candidates must not have failed the most recent examination for this title. Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. REASSIGNMENT QUALIFICATIONS: Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as Contract Management Specialist 1/Trainee 1/2; if you have less than one year, you must be reachable on the current Contract Management Specialist 1/Trainee 1/2 eligible list for this location.

Requirements

A bachelor's or higher degree.
Proficiency in MS Word and Excel are required.
At least one year of permanent or contingent-permanent qualifying service as a Grade 11 or higher (for 70.1), or Grade 12 or higher (for 52.6). The service must be in a title that Civil Service has deemed transfer eligible to the position.
At least one year of permanent or contingent-permanent qualifying service as a Grade 12 or higher, a bachelor's or higher degree, and a passing score on the Professional Career Opportunities (PCO) exam.

Nice To Haves

A working knowledge of SharePoint, Teams, and other MS Office Suite programs is preferred.

Responsibilities

Develop and assist with the development and /or negotiation of contracts, RFP's and other related financial documents.
Provide guidance, technical assistance and training to agency staff and/or potential respondents(s) to facilitate the contract and procurement process, ensuring all control requirements are met.
Perform on-site and central reviews of contract implementation and performance.
Propose changes to existing program guidelines and assist in the development of new guidelines.
Assist with special projects; and respond to Freedom of Information Law (FOIL) requests for proposals and other contract requests, State legislative and audit inquiries.
Other related duties as required.

Benefits

Generous benefits package, worth approximately 65% of salary, including:
Paid Time Off:
PEF and CSEA - 44 days: 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
PEF - three (3) cays of professional leave annually to participate in professional development.
Health Care Benefits:
Eligible employees and dependents can pick from a variety of affordable health insurance programs.
Family dental and vision benefits at no additional cost
Additional Benefits:
New York State Employees' Retirement System (ERS) Membership
NYS Deferred Compensation
Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
Public Service Loan Forgiveness (PSLF)
Paid Parental / Family Leave