Contract Coordinator

University of Pennsylvania • Philadelphia, PA

434d • $42,536 - $58,240

About The Position

The Contract Coordinator at the University of Pennsylvania plays a crucial role in the Division of Facilities and Real Estate Services (FRES) by managing and processing various types of contracts and agreements related to construction and professional services. This position ensures that all contracts are processed in a timely manner, supports project managers and other departmental personnel, and maintains accurate records and logs. The role is essential for facilitating the university's extensive facilities management and capital project initiatives.

Requirements

• High School Graduate or equivalent with 5 to 7 years of experience in a fast-paced organization supporting project managers and senior-level managers.
• Superior communication, emotional intelligence, and interpersonal skills.
• Proficient in Microsoft Office Suite and Adobe applications.
• Excellent typing, communication, and general office skills.
• Ability to prioritize workload and manage multiple tasks simultaneously.
• Organizational skills to manage large volumes of data effectively.

Nice To Haves

• Experience with e-Builder or similar project management software.
• Knowledge of construction and professional services contracting processes.

Responsibilities

• Process, review, track, and file various types of agreements including professional service agreements and construction management agreements.
• Maintain logs and reports to ensure timely processing of contracts.
• Provide backup support for the Lead Contract Coordinator as necessary.
• Assist departmental personnel with contract-related issues.
• Interact with designers, contractors, and vendors regarding contract documentation.
• Maintain contractor and vendor data within the e-Builder system.
• Assist in the preparation of bid lists and ensure vendor prequalification.
• Support project managers with project closeout documentation and processes.
• Utilize e-Builder to enhance contract processing efficiency and participate in process improvement meetings.
• Develop and maintain document control procedures for electronic contracts.

Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
• Tuition assistance for employees and their dependents.
• Generous retirement plans including Basic, Matching, and Supplemental options.
• Substantial time away from work for personal needs.
• Long-term care insurance options for faculty and staff.
• Wellness and work-life resources to support health and balance.
• Professional and personal development resources.
• Access to university resources and cultural activities.
• Discounts and special services for faculty and staff.
• Flexible work hours and options.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED