Contract Closeout Specialist
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About The Position
In this position, the ideal candidate will be tasked with providing contract closeout administrative support for our federal government customer. The Contract Closeout Specialist will be responsible for managing the closeout process for a wide range of government contracts, including but not limited to cost-reimbursement, fixed-price, time-and-materials, and labor-hour contracts. The specialist will ensure that all contractual obligations are met, final payments are processed, and required documentation is completed in accordance with Federal Acquisition Regulations (FAR) and agency-specific guidelines. This role is critical to ensuring the efficient and compliant closure of contracts, minimizing risks, and supporting the agency's mission. The responsibilities include reviewing and analyzing contract terms and conditions to determine closeout requirements, monitoring contract performance, and ensuring all deliverables are completed and accepted by the government. The specialist will coordinate with contracting officers, program managers, and other stakeholders to facilitate the closeout process. Additionally, the role involves performing detailed financial analysis to reconcile contract funding, expenditures, and payments, processing final invoices, and ensuring proper documentation is submitted for final payment. The Contract Closeout Specialist will also prepare and submit all required closeout documentation, including contract closeout checklists, final reports, property disposition records, and contractor release of claims. Ensuring compliance with the FAR, agency policies, and other applicable regulations throughout the closeout process is essential. The specialist will maintain accurate records of all closeout activities and documentation for audit purposes and will manage the closeout filing room located in Rockville, MD. As the primary point of contact for contract closeout matters, the specialist will respond to inquiries from contractors, government officials, and other stakeholders. They will facilitate meetings and discussions with relevant parties to resolve any outstanding issues preventing contract closeout and provide regular updates on the status of contract closeouts to contracting officers, the COR, and the Program Manager. The role also includes identifying and recommending process improvements to streamline the contract closeout process, developing and updating closeout procedures, templates, and best practices to ensure consistency and efficiency, and providing training and guidance to junior staff as required.
