Contract Closeout Specialist

Applied Research Associates • Albuquerque, NM

378d • Remote

About The Position

The Contract Closeout Specialist plays a crucial role in preparing final closeout invoices for various government and commercial contracts. This position involves interpreting cost reports, validating invoices, and ensuring compliance with contract requirements. The specialist will work independently and collaboratively to manage contract closeout processes efficiently, providing exceptional customer service throughout.

Requirements

• Bachelor's degree in related field or equivalent professional experience
• At least 3 years of Contract Closeout experience including Cost-Plus, and T&M, billing
• Customer service focused with excellent time management skills
• Strong understanding and knowledge of FAR requirements
• Ability to handle multiple work priorities effectively and meet strict deadlines
• Proficient with use of electronic accounting systems
• Detail-oriented with good organizational skills
• Proficient in Microsoft Office Applications (Excel, Word, Outlook)
• Ability to provide subject matter guidance related to contract closeout, deobligations and expiring funds
• Proactive, well organized, and able to prioritize work
• Proven ability to research and reconcile various types of data and information, communicate well (both verbal and written), work collaboratively with team members, and work well under tight deadlines

Nice To Haves

• Experience working with DCAA, DCMA and other audit authorities
• Prior work experience in a government contracting environment, billing cost reimbursable contracts
• Deltek Costpoint software experience
• Experience using Wide Area Workflow
• Collections of aged receivables

Responsibilities

• Perform contract closeout actions for a variety of government and commercial contract types including cost-plus fixed fee (CPFF), time and material (T&M) and firm fixed price (FFP) contracts
• Prepare final rate variance invoice for contracts covering multiple fiscal years, ensuring accuracy of billing
• Utilize the Mechanization of Contract Administration Services (MOCAS) reporting, Electronic Data Access (EDA), and Wide Area Workflow (WAWF) systems to obtain contract documents, validate and submit closeout invoice and closeout package
• Perform closeout function in accordance with contract requirements, documented procedures and maintain closeout checklist
• Interpret, analyze and use Defense Contract Audit Agency (DCAA) final contract cost reports to validate the final invoice, determine status of contract for closeout and other research as needed
• Prepare contractor release of claims form and coordinate the document with the appropriate reviewers/signatories
• Coordinate with Contracts team to obtain other closeout documents, i.e. property report, DD250, etc., to meet contract specific closeout requirements
• Track contracts by fiscal year pending closeout
• Assist Contract Administrator in analyzing de-obligation modification, providing recommendation to accept or reject as applicable
• Work independently with minimal direction
• Provide exceptional internal and external customer service
• Maintain digital files and closeout tracker, prepare correspondence and other documents related to contract closeout
• Monitor accounts receivable to identify overdue payments; find and contact debtors to arrange payment; keep accurate records and report on collection activity
• Perform other duties or special projects as needed

Benefits

• Remote work options (fully remote or hybrid)
• Employee ownership
• Professional development opportunities
• Flexible work schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees