Contract Clerk

Advocare LLC•Marlton, NJ

6h•Hybrid

About The Position

About Advocare, LLC Advocare, LLC is an integrated independent physician owned and governed multi-specialty medical organization which delivers exceptional care throughout New Jersey, Pennsylvania, and Delaware. It includes approximately 900 pediatricians, family practice physicians and specialists, along with mid-level providers, each of whom has strong bonds to the children, adults, families and communities they serve throughout the tri-state area. Advocare physicians promise to bring to each patient their vast experience, a pursuit of continuing education and a true love for the practice of medicine. They are proud to provide the highest quality healthcare with a personal, caring touch which focuses on the health, safety, well-being and overall needs of their patients and their families. Advocare physicians offer medically integrated excellence for every healthcare need in life. For more information visit: Advocare, LLC The Contracts Clerk provides support to Advocare, LLC and its Care Centers. The Contracts Clerk will be responsible for managing and maintaining all company contracts, including Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), Leases, Employment Agreements and other legal documents, within the company’s contract database program (MediTract). This role requires meticulous attention to detail, exceptional organizational skills, and the ability to work collaboratively with various departments.

Requirements

Bachelor’s degree; candidate for a Juris Doctor degree.
Strong attention to detail, a positive attitude, and a team player.
Ability to operate within a fast-paced environment.
Excellent written, verbal, and interpersonal communication skills.
Ability to work independently and manage multiple priorities.
Collaborative approach and strong customer service orientation.
Problem solving, time-management and innovative solutions skills.
Strong organizational skills.
Professionally skilled in personal presentation, verbal and written communication.
Proficiency in Microsoft Office software applications.
Ability to maintain security of corporate proprietary information and confidential data.
Ability to excel in a fast-paced environment with multiple service locations and a broad set of diverse stakeholders, including physician leaders.

Nice To Haves

Experience with contract database program (MediTract) a plus.

Responsibilities

Initial data entry and document management (upload all current agreements into MediTract).
Ability to review contracts to identify special terms, such as execution dates, expiration dates and renewal provisions, and enter such terms into Meditract.
Ongoing contract administration, including obtaining incoming contracts and agreements and ensuring timely data entry and document management.
Maintain and update Meditract with new agreements and any amendments to existing contracts.
Track key contract milestones, such as renewal dates and compliance requirements.
Generate and distribute reports to leadership and management as needed.
Identify and flag agreement issues, such as incomplete signatures, missing documents, or non-compliance with contract terms.
Follow up on outstanding contracts, ensuring timely execution and resolution of issues.
Liaise with internal stakeholders to resolve contract-related queries and discrepancies.
Opportunities to assist with legal research, from time to time.
Other duties as assigned.