Contract, Bid & RFP Specialist

Vitalograph•Haverhill, MA

About The Position

In September 2024, Morgan Scientific Inc. (MSI) joined the Vitalograph group as a wholly owned subsidiary. This strategic milestone strengthens Vitalograph’s global respiratory diagnostics portfolio, combining expertise to deliver best-in-class diagnostic solutions that improve understanding of lung health. Vitalograph is executing an ambitious growth strategy and is on track to treble its respiratory diagnostics business by 2026 — making this an exciting time to join a scaling, innovation-led organisation. Why Join Us? We offer a supportive, growth-focused environment where your contribution directly impacts business expansion. The Role: The Contract, Bid & RFP Specialist owns the end-to-end coordination of bids, RFPs, tenders, contracts, and commercial documentation across OneUS. Operating within a regulated medical device environment, this role ensures accuracy, compliance, and speed — acting as the operational bridge between Sales, Finance, Legal, Customer Service, RA/QA, IT, and Leadership. You will directly support deal acceleration, reduce commercial risk, and deliver a consistent, professional contracting experience to GPOs, IDNs, and hospital networks across the US. If you’re looking to join a scaling MedTech business where process excellence and commercial impact matter — this is a key role within a high-growth phase.

Requirements

Associate’s degree (or equivalent experience) in Business, Legal/Paralegal Studies, or related field
Experience in sales operations, contract coordination, bids/RFPs, or commercial operations within healthcare, medical devices, life sciences, or another regulated industry
Strong attention to detail with the ability to manage multiple contracts and deadlines
Proficiency with Microsoft Office, CRM systems, and document management platforms
Confident cross-functional collaborator with strong written communication skills
Clear, concise business and contract writing.
Ability to translate contractual language into operational requirements
Professional customer-facing communication

Responsibilities

Lead and coordinate bids, RFPs, and tenders aligned to commercial strategy
Own commercial documentation including quotes, pricing, software agreements, service contracts, and renewals
Ensure contract accuracy, version control, compliance, and audit readiness
Translate contract terms into clear operational inputs for onboarding, billing, and service
Improve templates, workflows, and KPIs to support scalability
Identify and mitigate financial, operational, and compliance risks
Customer interaction occurs via phone, email, Teams, and occasional US/Canada travel.