Contract Assistant / Finance Administrator (Temp to Perm)

Good Shepherd • New York, NY

27d • $41,000 - $46,000 • Onsite

About The Position

Assists the Finance Contracts Department with all clerical, administrative and record-keeping functions

Requirements

• High school degree or equivalency
• Three plus years administrative/clerical experience, preferably in finance capacity
• Ability to multi-task
• Takes initiative
• Detail oriented
• Forward-thinking
• Organized
• Proactive
• Excellent computer/technical skills, particularly Microsoft Excel
• Demonstrated analytical, problem-solving, and organizational skills
• Ability to meet deadlines
• Excellent verbal and written communication skills
• Assertive
• Must be able to work in a supportive manner with a variety of different personalities
• Ability to work in a dynamic, fast-paced environment

Nice To Haves

• Experience with MIP financial software a plus

Responsibilities

• Responsible saving, coding payments and credits deposits received as well as, supporting with the entries (ARR, ARB, CR) as needed
• Prepare the backup for billing, Post-Payment Review, and audits
• Supporting Contract Managers, Senior Contract Analysts and Contract Analyst with their portfolio as needed
• Contracts status tracking (approval and return of budget, modification, invoice submissions submission from funders
• Supporting Contract Managers, Senior Contract Analysts and Contract Analyst with their portfolio as needed
• Obtaining information from external funder or GAP to collect financial grant information necessary to complete assignment
• Filing of all billing documents manage departments hard files at year-end
• Scanning and saving electronic files as needed
• Follow up with Accounts Payable regarding credit card posting and back-up information (may assist department with scanning if needed)
• Follow-up with payroll regarding special payment or time sheet information (may assist department with scanning if needed)
• Follow up with Program regarding back-up information
• Keep track of PA changes for department
• Recording of deadline dates, progress status updates of staff
• Utilizing calendar updates and Excel spreadsheets
• Provide office management/administrative support such as photocopying, mail merges, etc.
• Provide once-a-week reception for the agency
• Assist with all audit functions when necessary
• Assist department-wide to accomplish workloads as needed
• Perform other duties as assigned by the Assistant Director Contracts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Social Assistance
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees