Contract Analyst - San Diego, CA

ICON plc • San Diego, CA

1d • Hybrid

About The Position

Contract Analyst - San Diego, CA ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development Responsibilities: Coordinate and develop contracts and change orders for newly awarded and on-going, single service, direct to contract and consulting projects and/or support the Contract Analyst team in the development of contracts and change orders. Work simultaneously on numerous contracts and/or change orders. Negotiation and Execution of Clinical Trial Agreements (CTA) and other related study documents: Prepare, and review Study Site level budgets and contract templates and facilitate finalization and approval with the Sponsor, Legal, and any applicable internal personnel. Proficiently negotiate CTAs, budgets and ancillary agreements. Proficiently oversee all contractual documents and correspondence, including the facilitation of the indemnification process between Sponsor and Study Site. Establish and maintain effective and proactive communication with Study Sites, Sponsors and internal personnel regarding the status of budgets, contracts and any other contract-related documents. Ensure CTAs, budgets and ancillary agreements are negotiated within the Study specific agreed parameters and if not, appropriate approvals are obtained and documented. As required, proficiently prepare, review and negotiate amendments to CTAs, budgets and ancillary agreements. Conduct second level quality control review of completed CTAs, budgets and ancillary agreements prior to execution. Serve as the internal liaison on study site budgets with respect to country needs and requirements. Forecast Budget and Clinical Trial Agreements execution timelines and ensure they are achieved; provide risk assessment and contingency plans to mitigate impact if forecasted timelines are not reached, and escalate issues as soon as identified. Prepare, review and negotiate Master Service Agreements with sites. Solicit input and review of contracts and change orders from the relevant operational departments. Ensure that payment terms follow recommended payment guidelines. Develop and maintain project files and tracking tools. Quality: Review project documents and budgets prior to submission to their respective Contract Manager for final QC review. Communication: Ensure clear and direct communication when corresponding (verbally or written) with the project team on the status of the contract and/or change order. Lead and/or assist internal meetings required related to contracts and change orders. Qualifications: Bachelor’s degree in law, Business Administration, or related field. 4+ years of experience in contract management or related field. Must be able to work hybrid, onsite in client San Diego office 2 days a week/3 days remote. What ICON can offer you: Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family. Our benefits examples include: Various annual leave entitlements A range of health insurance offerings to suit you and your family’s needs. Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being. Life assurance Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others. Visit our careers site to read more about the benefits ICON offers. At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here. Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles. Salary Range - Bonus, Com, Stock, Benefits & Disclaimer verbiage: Actual compensation will be determined based on factors such as geographic location, work experience, education/training, and skill level. You may be eligible for a bonus, stock compensation and commissions in some cases depending on your role and performance. Are you a current ICON Employee? Please click here to apply ICON is an award-winning workplace that enables you to make a difference to patients’ lives by being part of a world-class clinical research organisation that helps deliver new medicines & medical devices that are benefitting patients worldwide. You are also part of a diverse company that cares about our world and is dedicated to conducting business more sustainably and supporting the communities in which we live. If you’re as driven as we are, join us. You’ll be working in a great environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry. Didn’t find the role you were looking for? Even if the perfect role isn’t available right now, we’re always excited to connect with talented individuals. Register to our Talent Community to receive updates on roles that align with your career goals.

Requirements

• Bachelor’s degree in law, Business Administration, or related field.
• 4+ years of experience in contract management or related field.
• Must be able to work hybrid, onsite in client San Diego office 2 days a week/3 days remote.

Responsibilities

• Coordinate and develop contracts and change orders for newly awarded and on-going, single service, direct to contract and consulting projects and/or support the Contract Analyst team in the development of contracts and change orders.
• Work simultaneously on numerous contracts and/or change orders.
• Negotiation and Execution of Clinical Trial Agreements (CTA) and other related study documents: Prepare, and review Study Site level budgets and contract templates and facilitate finalization and approval with the Sponsor, Legal, and any applicable internal personnel.
• Proficiently negotiate CTAs, budgets and ancillary agreements.
• Proficiently oversee all contractual documents and correspondence, including the facilitation of the indemnification process between Sponsor and Study Site.
• Establish and maintain effective and proactive communication with Study Sites, Sponsors and internal personnel regarding the status of budgets, contracts and any other contract-related documents.
• Ensure CTAs, budgets and ancillary agreements are negotiated within the Study specific agreed parameters and if not, appropriate approvals are obtained and documented.
• As required, proficiently prepare, review and negotiate amendments to CTAs, budgets and ancillary agreements.
• Conduct second level quality control review of completed CTAs, budgets and ancillary agreements prior to execution.
• Serve as the internal liaison on study site budgets with respect to country needs and requirements.
• Forecast Budget and Clinical Trial Agreements execution timelines and ensure they are achieved; provide risk assessment and contingency plans to mitigate impact if forecasted timelines are not reached, and escalate issues as soon as identified.
• Prepare, review and negotiate Master Service Agreements with sites.
• Solicit input and review of contracts and change orders from the relevant operational departments.
• Ensure that payment terms follow recommended payment guidelines.
• Develop and maintain project files and tracking tools.
• Review project documents and budgets prior to submission to their respective Contract Manager for final QC review.
• Ensure clear and direct communication when corresponding (verbally or written) with the project team on the status of the contract and/or change order.
• Lead and/or assist internal meetings required related to contracts and change orders.

Benefits

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees