Contract Administrator

FIRSTLIGHT•Victor, NY

29d

About The Position

The Contract Specialist is responsible for preparing, reviewing, negotiating, and managing contracts to ensure accuracy, compliance, and alignment with organizational policies and legal requirements. This role supports business operations by safeguarding company interests, minimizing risk, and ensuring contractual obligations are clearly defined and fulfilled.

Requirements

Bachelor’s degree in business, legal studies, finance, or a related field (or equivalent experience).
Proven experience in contract administration, proposal support, contract management, or a related role.
Strong knowledge of contract terminology, compliance standards, and negotiation practices.
Excellent attention to detail, analytical skills, and organizational abilities.
Strong written and verbal communication skills.
Proficiency with contract management software and Microsoft Office Suite.

Nice To Haves

Experience working in a regulated or corporate environment.
Ability to manage multiple contracts and deadlines simultaneously.
Familiarity with legal concepts and risk assessment.
Strong problem-solving and stakeholder management skills
Experience in telecommunications, technology, or a regulated commercial environment is a plus

Responsibilities

Draft, review, and revise contracts, amendments, renewals, and related documents.
Ensure contract terms comply with company policies, legal standards, and regulatory requirements.
Collaborate with legal, finance, procurement, sales, and other stakeholders to resolve contract issues.
Negotiate terms and conditions with clients, vendors, and partners.
Track contract milestones, deliverables, deadlines, and renewal dates.
Maintain accurate contract records and documentation in contract management systems.
Identify risks and propose mitigation strategies.
Support audits by providing requested documentation and contract details.
Analyze contract language and recommend process improvements for efficiency and consistency.
Oversee the preparation and continuous improvement of contract templates, proposal documents, and standard response materials.
Maintain, augment, and improve libraries of reusable components, templates, and processes to reduce turnaround time and improve quality across bids and contracts.
Ensure proper documentation, version control, and retention of all contracts and proposal-related materials within designated systems.