Contract Administrator

AEG Worldwide•New York, NY

1d•$25 - $32

About The Position

The Contract Administrator (Events) will work closely with legal, operations, accounting and production teams to review artist, venue, co-promotion, vendor, locations and sponsor agreements. Additionally, this position will work closely with Manager of Contract Administration and/or accounting team to process wire requests and deposits for artists and venues. Will review venue insurance requirements per contract obligations and ensure needs are met on an event-by-event basis. The Contract Administrator (Events) will coordinate with third parties and local band talent that inquire about event(s) at their assigned venue. This position will maintain communication with Agents/Artist/Manager and/or Venue employees of behalf of Regional Vice President when necessary.

Requirements

AA/AS Degree (2-year) (BA/BS Degree Preferred)
2-4 years of related work experience.
Basic knowledge of contract administration and legal language
Strong attention to detail and highly organized
Ability to compare/analyze documentation
Strong written and verbal communication skills
Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software
Ability to prioritize, multi-task and perform well under pressure
Knowledge of local music scene

Nice To Haves

Paralegal, legal experience preferred

Responsibilities

Review and edit artist(s) contracts including issuing, mark-up, receipt and processing. Collect all pertinent information related to the agreement, clarify data points and issue to artist management team and talent buyers associated with deal. Review venue, vendor, co-promotion, sponsor and location agreements. Submit edited contract to supervisor, talent buyer, or general manager of venue for approval and issue to vendor, co-promoter, or sponsor.
Develops relationships with local talent and management, vet inquiries, negotiates deals under the supervision of the VP of talent, checks on calendar availability and hold status, confirms the deal with each renter, collects deposit and final balance, follows up with appropriate questions related to marketing, production, and ticketing.
Coordinates event day of, informs renter of house rules, production, and backstage information. Settlement of show with the renter and accounting at the conclusion of the event.
Initiate wire requests/deposits for artist and/or venue and submit for approval. Follow up with upper management for confirmation in timely manner to process with accounting department.
Assists regional leadership with office clerical work and communication with venue(s) staff and Agents/Manager/Artists.
Review venue insurance for potential risks or special circumstances. Amend insurance agreement to include additional information and coverage as needed.
Develop and update contract process, create new ways to disseminate information from field to office. Ensure that all show files are up to date with new or revised contracts and insurance agreements. May be responsible for training new employees in contract administration and creating contract templates for training. May work with exhibitors ensuring paperwork is completed correctly and communicate venue information/updates as needed.