Contract Administrator

YESCO•Salt Lake City, UT

32d•Onsite

About The Position

GENERAL PURPOSE: To review RFP’s, contracts, and agreements evaluating the risks involved and processing through ensuring compliance with terms and conditions as well as ensuring proper compliance for licensing and insurance.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A business related degree, and at least ten years of applicable experience (in areas such as experience in construction and contract management) or any combination of education, experience, and training which provides the following knowledge, skills and abilities:
Well-developed and highly effective listening, oral and written communication skills
The ability to maintain professional demeanor and be patient while dealing with customers and other employees
The ability to review complex and involved RFP’s, contracts, purchase orders and agreements considering risk and compliance issues
Proficient use of Microsoft Office software (Word, Excel, and PowerPoint).
focus and sit for long periods of time
use computer to enter data
use telephone to converse with customers
perform repetitive wrist, hand and/or finger movement
talk, feel the attributes of objects, grasp, push, and reach with arms or hands
Must be able to occasionally move objects of 30 lbs.
Specific vision abilities include: clarity of vision at 20 inches or less; and ability to adjust eye to bring an object into sharp focus.

Nice To Haves

Construction law coursework is preferred

Responsibilities

Reviews RFP Packages - including preparing documents/bond requests/insurance certificates/addendums
Reviews non-standard contracts on awarded jobs - including preparing documents/bond requests/insurance certificates/addendums
Reviews non-standard service contracts - including preparing documents/bond requests/insurance certificates/addendums
Reviews insurance requirements and order certificates of insurance
Reviews purchase orders and standard mark - up agreements
Prepares pre-qualification/vendor packages - pre-qualifications to receive bid packages and/or vendor packages to be set up as Vendor
License Compliance Information - reviews and prepares documents for obtaining or renewing licenses
BidNet and other site Monitoring/Lead Generation
Fill out Bids on those sites.
Check to see if Signage is part of this Bid.
Isolate and extract all pertinent information for only our scope of work (separate pdf's for Estimating)
Create a y drive file under LHM Arts Center with all documents.
Download bid forms.
Show RFI due dates, Bid Due Date, mandatory walk thru, contact info..etc
Check CCIP or OCIP, get this as well as contract verbiage to Risk Dept
Check for Bid Bonds, Performance Bonds and get them underway with Fred A Moreton.
Prevailing Wage assessment
Performs subcontractor forms set up and maintenance on Google sites
Prepares safety packages/information
Performs other functions as necessary or assigned
Helps other employees to understand the contracts and contract terms and conditions – this type of detail helps PM's/Rep's understand how and why they need to address items related to contracts/billings etc.
Negotiate with customers to help them understand concessions
Obtain contracts/PO's/agreements in the overall best interest of protection YESCO's rights
Helps salespeople understand and resolve issues related to contracts/PO's/agreements