Contract Administrator, Senior

Orange County Transportation Authority • Orange, CA

241d • Hybrid

About The Position

Discover work that moves you in a dynamic and innovative setting. Be part of a team delivering Orange County's transportation network of today and creating a vision for the future. OCTA is the county's transportation planning commission and public transit operator. With a focus on safety and accountability, we plan, fund, and implement countywide projects that include bus and rail transit, freeways and express lanes, rideshare, microtransit, paratransit, active transportation, and environmental programs. We're passionate about creating a balanced, equitable and sustainable transportation system that reflects the diverse travel needs of the county's 34 cities and 3.2 million residents. Our employees rated OCTA as a top workplace in Orange County. Come join us on our mission of keeping Orange County moving.

Requirements

• Any combination of education and experience equivalent to a bachelor's degree in business or public administration, or closely related field
• A minimum of five years of experience in the development and administration of contracts

Responsibilities

• Administers all phases of procurement process for goods and services, including planning, budgeting, and procurement
• Confers with project managers to determine vendor performance and determine and implement changes to contractual terms
• Resolves highly complex contract performance issues
• Displays High Integrity & Honesty: Takes personal responsibility, acts with honesty and consistency
• Has Technical and Professional Expertise: Has the technical skills, product knowledge and professional skills to do the job
• Ensures contracts protect agency's interests and uphold policies and procedures
• Evaluates bids, proposals, and quotations; conducts cost and price analysis; chairs evaluation committee meetings and conducts vendor interviews; determines consultant/contractor selection recommendations
• Leads negotiations, creates, prepares, and issues contracts and purchase orders for highly complex procurements
• Confers with project manager to ensure contract compliance and conformance to applicable laws
• Reviews and approves invoices for major projects
• Oversees the review, documentation, and approval of claims and invoices submitted against contracts
• Prepares or directs the preparation of various periodic and special reports; assists in providing training and mentoring to lower-level staff; makes recommendations for improving operating procedures and policies
• Markets his/her workgroup effectively and influences others in the organization
• Develops understanding of internal customers' budgeting needs and procedures; provides procurement strategies for all major projects
• Reviews requisitions for funding availability and account code accuracy
• Solves Problems & Analyzes Issues: Has and applies problem analysis and problem-solving skills on a technical and interpersonal level
• Prepares complex contract amendments, revisions, terminations, and close-outs
• Negotiates settlement of contract disputes
• Analyzes, compiles, and prepares comprehensive summaries of procurement processes and results for presentation of awards, amendments, and other contract changes to agency's executive management team, Board of Directors, and Board committees
• Interprets and applies contracting principles, applicable laws, regulations, and policies and procedures
• Works in a Collaborative Manner with Others: Works in a collaborative manner with others, helps resolve unproductive conflict
• Assists project managers in developing scopes of work and develops and issues Request for Proposals for highly complex procurements; determines appropriate procurement methods
• Confers with project managers to prepare presentation materials and conduct pre-proposal/bid conferences and site visits

Benefits

• Medical, dental and vision health insurance programs
• Flex time (may be available)
• Paid sick leave
• Paid vacation and holidays
• Short-term and long-term disability
• Life insurance
• Flexible spending accounts
• Retirement
• Deferred compensation plan
• Educational reimbursement
• Excellent in-house training programs
• Free transportation passes for the employee and dependents
• Wellness and ergonomic programs
• Hybrid remote work program (eligibility is dependent on manager's approval)

What This Job Offers

• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees