Contract Administrator IV – IT Purchasing Specialist

Vanir Construction Management•Los Angeles, CA

7d•$95,000 - $109,650

About The Position

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets. Vanir CM currently has a unique opportunity for a talented individual to assist in the continued strategic growth of our organization. The position of Contract Administrator located in will work collaboratively with colleagues to deliver intelligent solutions that ensure quality project delivery to our organization. Our unique culture fosters growth, communication, and teamwork. As a Vanir employee, you will be a vital member solving complex design, construction, and operational issues with a maintained focus on customer satisfaction.

Requirements

Minimum of 7 years of relevant experience
Bachelor’s Degree (4 additional years of experience can be substituted)
Experience with procurement subject to California Public Contract Codes
Familiarity with software licensing models (SaaS, subscription, perpetual)
Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
Ability to exercise judgment and discretion and to set priorities and manage competing demands
Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
Excellent communications skills, both written and verbal
Ability to work in a fast-paced environment

Nice To Haves

Experience with electronic bidding platforms, specifically PlanetBids
Certificate related to Public Purchasing or Contract Management
Knowledge of California Higher Education Codes
Knowledge of California Community College Codes
Experience with procurement and implementation of an ERP system (SAP, Oracle, Workday, etc.) at an agency of similar scale

Responsibilities

Working under the Director of Contracts, this position calls for an experienced IT Purchasing Specialist that will be expected to provide planning, strategic recommendations, administration, and reporting for a variety of IT purchasing needs in support of the Program.
Planning for a variety of IT related purchasing needs of the Bond Program.
Between Effective coordination and communication with all stakeholders.
Strategic recommendations for IT purchasing solutions and best practices.
Compliance will all applicable legal requirements and policies/procedures.
Administration of the entire procurement process from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.
Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status.
Utilizing the District’s ERP (currently SAP), the Bond Program’s Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems.
Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize use of external contracts that specifically beneficial for IT purchasing needs.
Any other tasks as needed under the direction of the Director of Contracts.

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

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