Contract Administrator I-PEPS

Texas Department of Transportation•Houston, TX

16h

About The Position

Oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Requirements

Bachelor's degree in business administration, finance, or a related discipline.
6 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)
Relevant experience may be substituted for education on a year per year basis.
Valid driver’s license. This position requires driving a state vehicle.
Extensive knowledge of Generally accepted accounting principles, procedures, and terminology
Extensive knowledge of Contract development and management methods
Extensive knowledge of Contract administration/management systems
Extensive knowledge of Contract billing procedures
Extensive knowledge of Legal terminology
Expert skill in Research and analysis methodologies
Expert skill in Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Expert skill in Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Expert skill in Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions
Expert skill in Persuasion and negotiation of critical issues
Expert skill in Analyzing and organizing business and technical data
Expert skill in Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Proficient skill in Leading, assigning, reviewing, and monitoring the work of others
Proficient skill in Prioritizing and organizing work assignments
Proficient skill in Developing and giving presentations
Proficient skill in Using computers, applicable programs, applications, and systems
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Responsibilities

Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
Coordinates analysis, oversees interpretation of legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
Develops short and long-term strategies and goals for the administration of assigned contracts.
Develops and prepares agreements and time extensions.
Makes presentations at local, state and federal levels.
May conduct training on complex contracting issues of statewide significance.
Oversees and provides advanced technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
Oversees complex contract programs to include reviewing proposals, issuing work orders, monitoring budget allocations and expenditures.
Oversees contract documents and ensures management understands and authorizes contract terms involving multiple statewide contracting programs.
Oversees development, and preparation of highly complex contracts, amendments forms, and related documents.
Oversees the administration of complex agreements and contracts.
Provides advanced technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrants
Serves as a lead worker to TxDOT employees by serving as a resource for complex questions and providing technical training.
Performs other job responsibilities as assigned.