Contract Administrator - Consultant Management Team

Xcel Energy • Amarillo, TX

105d • $62,500 - $88,766

About The Position

The Contract Administrator for the Consultant Management Team (CMT) and other key groups such as Project Management, Siting and Land Rights, ISP, and SPE is responsible for supporting the management of consultants performing engineering and design services for Substation and Transmission line projects. This role ensures all contract and purchase order (PO) processes are executed efficiently, enabling project teams to focus on technical delivery and project leadership.

Requirements

• High School Diploma or GED.
• 5 years experience in gas or electric or equivalent experience in business environments in coordinating, validating and overseeing procurement processes.
• Excellent technical skills including Microsoft Office applications, written and oral communications.

Nice To Haves

• Experience with SAP, ProjectWise and contract management systems.
• Strong organizational, communication, and leadership skills.
• Ability to work independently and collaboratively with technical and non-technical stakeholders.
• Experience in transmission and substation operations or utility field/engineering processes.
• Familiarity with consultant management team.
• Advanced proficiency in project coordination and process improvement.

Responsibilities

• Understand and correctly apply the criteria within the organization's preferred procurement system.
• Provide analysis, benchmarking and corrective action recommendations to Company management and contractor leadership.
• Thoroughly understand and apply available company systems for monitoring contractor performance, cost analyses and productivity evaluation.
• Complete responsibility for Company's preferred procurement system and invoicing process, including system set up and maintenance, contractors' data entry, invoice generation and approval and the financial postings associated with invoices.
• Establish and enhance effective working relationships with business partners/contractors.
• Clearly communicate contract goals and performance expectations to contractors and company personnel.
• Identify gaps in performance and opportunities for performance improvement.
• Assess and effectively resolve complex issues related to contractor field and invoicing performance.
• Monitor invoice close out process to ensure timeliness and accuracy.
• Identify discrepancies and resolve variances.
• Perform audits of work to ensure material, work performance, and charges accurately reflect invoiced amounts.
• Meet consistently with management and the service provider to review contractor performance.

Benefits

• Annual Incentive Program
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

What This Job Offers

• Career Level: Mid Level
• Industry: Utilities
• Education Level: High school or GED