Contract Administration Specialist

University of Houston at Clear Lake•Houston, TX

58d

About The Position

The Contract Administration Specialist is responsible for supporting contract administration and the university's procurement card program. Maintains an electronic inventory of UHCL contracts, monitors/tracks contract development and prepares a contract activity report for management to review weekly. Updates training materials, enters contract encumbrances into the PeopleSoft system and is the point person for contract archiving and retention. Provides customer service for the UHCL academic and administrative departments and fields questions and issues for management review.

Requirements

Associate's degree in Business Administration or related field.
Minimum three years of general office experience.
Knowledge of principles, practices, and guidelines related to contract administration.
Knowledge of State of Texas and UH System procurement policies and procedures.
Knowledge of software programs to include: word processing and spreadsheets.
Detail oriented with careful attention to error-free deliverables.
Ability to learn complex tasks.
Ability to organize and prioritize time sensitive duties while maintaining high productivity and accuracy under pressure in a multi-tasking environment.
A service-oriented attitude and excellent customer service skills.

Nice To Haves

Bachelor's degree in Business Administration or related field.
Certified Procurement Professional from State of Texas or national association.
Paralegal or Legal Assistant Certificate.

Responsibilities

Administers standard and nonstandard form contracts for the University.
Maintains and provides financial and historical data for contracts.
Performs record management for University contracts; central contract repository for University contracts.
Maintains correspondence, compliance procedures and training documents for contracts.
Provides customer service and support for contracts; advises and assists university employees on proper contract processes; provides training.
Maintaining p-card training documents; monitoring and analyzing the p-card program which includes noting any unusual cardholder activity usage patterns and other anomalies.
Processing cardholder procurement card applications to establish credit card accounts for cardholders with the contracted bank.
Canceling cardholder accounts via Online bank card access.
Conducts p-card training for University cardholders, which includes demonstration to cardholders and account managers of how to navigate through and use the contracted bank's online data management and reallocation software program.
Conducts audits of individual cardholder accounts in order to ensure compliance with p-card policies and procedures.
Reports cardholder misuse to the P-Card Program Administrator when cardholder is in violation of p-card policies.
Develops and maintains departmental relationships to provide precise client service and support for the p-card program, contract processing and other procurement activities.
Maintains p-card web pages.
Under the guidance of the Associate Director, updates information with policy and procedural changes in compliance with federal, state, and the System Administrative Memorandum (SAM) in order to maintain compliance with current laws and guidelines governing contractual agreements.
Performs related duties as assigned.