Contract Administration Coordinator

Adecco • Kalamazoo, MI

388d • $45,760 - $52,000

About The Position

The Contract Administration Coordinator at Adecco US, Inc. is responsible for managing the onboarding and training of contractors, maintaining training records, and coordinating various contractor-related activities. This role involves developing scopes of work, creating work orders, and tracking job statuses, all while ensuring compliance with safety and operational standards in a manufacturing environment.

Requirements

• High school diploma, associate degree (preferred) and/or comprehensive 3+ years related experience.
• Understanding of GMP manufacturing processes, equipment, and facilities; project or knowledge of construction activities preferred.
• Experience with computerized maintenance management software systems, SAP experience a plus.
• Intermediate knowledge of Microsoft Office programs.
• Familiar with basic financial terms and practices, Ariba experience a plus.
• Good communication and organizational skills as well as the ability to interact with all levels of the organization.

Responsibilities

• Receive, onboard, and schedule badge and safe work permit training for incoming contractors.
• Maintain training records and schedule annual refresher training for badged contractors.
• Develop scope of work based on requests from internal and external resources.
• Create and track work orders for contractor related activities.
• Coordinate the necessary external and/or internal resources necessary to complete the required work.
• Create and track purchase orders (PO's) for indirect services as needed using software systems.
• Track the status of jobs associated with contract resources.
• Perform walk downs with contractors to verify job has been completed per agreed upon scope of work.
• Manage fleet service activities for site vehicles and forklifts.
• Assist with monthly financial accrual process for contractor related expenses/PO's.
• Provide coordination and perform the responsibilities for the Kalamazoo Contingent Worker Administration (KCA) program that includes the four Zoetis Kalamazoo-area locations.
• Perform other duties as assigned.

Benefits

• Weekly Pay, every FRIDAY
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability
• Additional voluntary benefits
• EAP program
• Commuter benefits
• 401K plan
• Paid Sick Leave
• Holiday pay where applicable

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: High school or GED