Continuing Education Program Coordinator (Coordinator l)

The University of Texas at Arlington Portal-posted about 13 hours ago
Full-time • Entry Level
Arlington, TX
5,001-10,000 employees
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The Continuing Education Program Coordinator serves as the central point of contact and facilitator for the planning, execution, and evaluation of training initiatives for EECs non-credit Continuing Education training programs. Responsibilities include coordinating logistics, communicating with stakeholders, managing resources, tracking and coordinating program externships and ensuring program objectives are met. The role involves administrative tasks such as record-keeping, budget management, and reporting and well as coordinating of off-site externship placements. The Program Coordinator collaborates with internal and external partners to ensure program success and may also provide support to participants and staff. Strong organizational, communication, and problem-solving skills are essential for success in this role.

  • Develop and execute program plans, timelines, and schedules.
  • Coordinate logistics for non-credit program training, course, and seminars both in-person and virtually.
  • Serve as contact for program participants, stakeholders, and partners.
  • Communicate program objectives, requirements, and updates effectively.
  • Maintain accurate program documentation, including participant records, budgets, and reports.
  • Handle administrative tasks such as scheduling, record-keeping, and data entry.
  • Provide support to program managers, participants, and internal and external staff as needed.
  • Coordinate externship placements and address inquiries, concerns, and requests promptly and professionally.
  • Coordinate program resources, including budget allocation, instructional services, and inventory management.
  • Ensure resources are utilized efficiently and in accordance with program goals.
  • Monitor program progress and performance.
  • Collect and analyze data to assess program effectiveness and identify areas for improvement.
  • Collaborates with internal and external stakeholders to build and maintain positive relationships to support program objectives.
  • Ensures clear communication among management, instructors, clients, training sites, and division staff regarding the coordination and support of open enrollment training initiatives.
  • Aids in crafting and disseminating digital marketing campaigns for continuing education open enrollment training programs.
  • Coordinates and provides support for third-party training providers and certifying organizations including program management, test proctoring, and the issuance on digital micro credentials, and the collection of third-party funding.
  • Support the Director and Division in other duties as assigned.
  • Travel infrequently (i.e., four to six times a year locally) for activities such as facilitating trainings, attending college fairs and seminars.
  • Bachelor’s degree in business, curriculum and instruction, or a related field from an accredited college or university, plus two (2) years of relevant work experience or an equivalent mix of education and relevant experience in similar role.
  • Demonstrated strong computer skills, proficiency with office suites like Google Docs and Adobe products, coupled with excellent verbal and written communication abilities.
  • Master’s degree in business, curriculum and instruction, a related field from an accredited college or university, with four (4) years of related work experience, including two (2) years of program coordination experience.
  • One (1) year experience with project management and/or marketing or grant writing.
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