Consultant, Project Management Office

Mass General Brigham•Somerville, MA

1d•Hybrid

About The Position

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. The Opportunity This Consultant role is situated within the Mass General Brigham Project Management Office, which reports into the Office of the Chief Operating Officer. This department of internal consultants and project managers partners with senior leadership to drive system-wide initiatives that advance MGB’s mission by improving patient care, accelerating research and innovation, enhancing education, and ensuring responsible resource stewardship. Consultants will work on small delivery teams to drive the development, implementation, and management of complex, high-priority, system-wide initiatives to achieve specific milestones and goals within the assigned single area. Consultants may also be responsible to lead subprojects within larger initiatives. Responsibilities include providing a broad range of analytic, planning, and other management support activities, often across multiple projects simultaneously. Job Summary The Consultant is responsible for managing medium to large-scale projects within an assigned functional area or across multiple entities. Takes ownership of the project lifecycle overall by guiding teams and staff, facilitating communication between stakeholders, and monitoring progress toward project goals. Ensures that the project is completed successfully and provides support to team members and stakeholders as they complete essential tasks.

Requirements

Bachelor's Degree in a related field of study required.
2+ years of project management experience required
3+ years of progressively responsible work history, preferably in healthcare management, finance, consulting, or strategic planning
Proficiency in Microsoft Office preferred (Word, Excel, PowerPoint, Teams required; Visio, SharePoint preferred), and adept at learning new software applications
Strong knowledge of project management tools and methodologies.
Excellent presentation skills, with the ability to communicate complex concepts in a clear and engaging manner.
Strong analytical and problem-solving abilities.

Nice To Haves

Master’s Degree preferred
Project management experience in a complex multi-faceted organization working with senior level leaders preferred
Process improvement skills and/or training experience preferred
Proficiency in project management software.

Responsibilities

Provides support and coordination for assigned activities, ensuring all assignments and projects are delivered on-time and within scope
Uses critical thinking skills to assist in the definition of project scope and objectives, involving all relevant stakeholders and setting achievable timelines with appropriate interim milestones to mark progress
Assists in driving the objectives forward by collaborating and serving the team’s needs; oversees meetings logistics by working with leadership to determine meeting agendas and document key takeaways
Works collaboratively with operational and clinical leadership to facilitate meeting discussions, engage all relevant stakeholders, and develop useful presentation materials with the goal of advancing and achieving the stated milestones and objectives
Collects and disseminates accurate, relevant and timely information to the members of the select project team or committee
Develops a detailed project plan to monitor and track progress; manages changes to project scope and schedule; identifies, tracks, and develops mitigation plans for risks; reports and escalates as needed
At times, may need to manage external consultants and contractors, helping them adapt to the MGB culture and obtain information/data necessary to successfully complete their assignments
Assists with project goals by providing clinical and financial business intelligence to stakeholders for assigned initiatives, committees, or senior leaders, such as - Evaluate how changes may impact the organization both financially and operationally - Analyze operational and/or financial data to evaluate performance and identify improvement opportunities
Conducts and manages the research, documentation, and analysis, utilizing both internal and external sources of operational, financial, and benchmarking/best practice data
Provides input to the team on additional analyses and key next steps
If indicated, provides MGB Budget Directors and other Finance professionals with data and reports substantiating actual savings achievements to allow for necessary budget adjustments
Develops strong, positive relationships with all levels of staff within the assigned area of work; collaborates with these colleagues to leverage their expertise and experiences to identify best practices and advance the work
Provides timely and accurate progress reports on all current initiatives
Prepares concise, creative, professional summaries of analyses and plans for members of Senior Leadership and others, as appropriate
Effectively presents findings to all levels of staff, targeting the presentation towards the knowledge level and needs of the audience
Communicates project plans, project objectives and milestones, implementation plans to all stakeholders and other relevant parties