Construction Recordkeeper II

Texas Department of Transportation•Houston, TX

17h

About The Position

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with the public. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Requirements

High School Grad or Equivalent in general education.
1 year of experience in record-keeping, bookkeeping, or other related experience. (Experience can be satisfied by full time or prorated part time equivalent). Related college education or relevant technical training may be substituted for experience on a year per year basis.
Valid driver’s license. This position requires driving a state vehicle.
Considerable knowledge of: Governmental policies and procedures
Expert skill in: Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Expert skill in: Reviewing plans for accuracy and ensuring compliance with requirements
Proficient skill in: Leading, assigning, reviewing, and monitoring the work of others
Proficient skill in: Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions
Proficient skill in: Reading and interpreting applicable plans, schematics, blueprints and maps
Proficient skill in: Preparing and maintaining confidential and sensitive records, files, and reports
Proficient skill in: Communicating technical information effectively
Proficient skill in: Using computers, applicable programs, applications, and systems
Proficient skill in: Maintaining a safe and effective working relationship with others

Responsibilities

Trains less experienced employees.
Coordinates with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures.
Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
Composes, reviews, and maintains correspondence, reports, supporting documents and files.
Processes change orders, supplemental agreements, and extra work orders.
Maintains filing structure for each construction project within assigned area.
Performs other job responsibilities as assigned.