Construction Project Coordinator

Nexus Solutions Co., Ltd. • Madison, WI

399d • $65,000 - $75,000

About The Position

The Construction Project Coordinator at Nexus Solutions is responsible for coordinating administrative and communication activities to support the construction team in delivering projects within scope, schedule, and budget. This role involves managing project documentation, facilitating communication with clients and subcontractors, and ensuring adherence to process standards and best practices.

Requirements

• High School degree or equivalent
• A minimum of 3 years' experience in administrative function or business environment
• Ability to solve problems effectively and efficiently
• Strong written and verbal communication skills
• Self-directed and highly organized in approach to work
• Able to manage multiple, competing priorities; flexibility to shift focus
• Demonstrated attention to detail
• Solid knowledge of Accounting practices
• Proven ability to operate with integrity and empathy and build lasting trust-based relationships
• Strong computer skills with competency in Microsoft Office and Bluebeam
• Able to travel occasionally and accommodate flexible scheduling

Nice To Haves

• Project administration experience
• Experience with a Construction Management firm or General Contractor
• Proficiency with Procore
• Experience working with K-12 facilities, programs, and priorities

Responsibilities

• Coordinate job startup and closeout process
• Maintain project documentation per Team Nexus standards
• Keep project status logs, submittal logs, and track change orders as requested
• Prepare Submittals, Op & Maintenance Manuals, Closeout Manuals, Expediting Reports, etc.
• Prepare and distribute bid packages
• Assist with invoices, budgets and schedule of values
• Coordinate with local utility rebate programs, tracking and reporting
• Solicit and track subcontractor spend-out schedules
• Address questions and problems with urgency; collaborate as needed
• Share process standards and best practices to assure continuity and quality
• Attend meetings and visit client sites as requested; record minutes as needed
• Communicate with Purchasing and outside vendors to order and expedite material
• Coordinate with subcontractors, including routing correspondence and change documents
• Facilitate informational vendor training
• Review and/or prepare contracts and assemble drawings, specifications and other resources to answer questions in a timely manner
• Communicate with Subcontractors, Architects, Engineers, and Owners to assist Operations leadership with daily duties

Benefits

• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• Parental leave
• Employee assistance program
• Vision insurance
• 401(k) matching
• Professional development assistance
• Flexible schedule
• Life insurance
• Referral program
• Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Construction of Buildings
• Education Level: High school or GED