Construction Project Coordinator - ARB Inc.
About The Position
ARB, Inc. is seeking a versatile and detail-oriented professional to fill the role of Project Coordinator for one of our projects in Central CA. This individual will support our teams in a dynamic, fast-paced and challenging environment, ensuring seamless project coordination, accurate timekeeping, and efficient office management. This is a field assignment which means a candidate will be assigned to a project and report to a project site for the duration of the project. Most projects are located across CA, NV and AZ.
Requirements
- A positive "I'll do anything to help out" attitude
- A quick learner with strong organization skills, a high degree of accuracy and attention to detail while working in a fast-paced environment with deadlines
- Strong computer literacy with proficiency in Microsoft Applications (Excel, Word, Outlook)
- Ability to create, formulate, and manipulate spreadsheets in Excel
- Possess strong communication skills (written/verbal) with an ability to interface with diverse levels of personnel
- Ability to take direction, prioritize, multi-task, and work under time constraints
- Ability to work in team environment, as well as independently
- Willingness to collaborate and share ideas with team to increase efficiencies
- Experience in Construction and/or Oil & Gas industry preferred
- Viewpoint Vista and/or pVault experience is a plus
- Experience working with Labor Unions and knowledge of Labor Union Agreements highly desired
- Must be available to travel on short notice
- Bi-lingual (English-Spanish) would be a huge plus
- Variable working hours, from 40 - 60 hours per week based on project schedule
Nice To Haves
- Experience in Construction and/or Oil & Gas industry preferred
- Viewpoint Vista and/or pVault experience is a plus
- Experience working with Labor Unions and knowledge of Labor Union Agreements highly desired
- Bi-lingual (English-Spanish) would be a huge plus
Responsibilities
- Collect Union & Admin timesheets weekly
- Key in labor, equipment & third-party vendor commitments in Excel daily
- Submit labor timesheets to the Payroll Department weekly
- Submit equipment timesheets to the Equipment Department weekly
- Sort, scan and file timesheets, and receivers for multiple projects daily
- Verify, reconcile, code and approve vendor invoices in an electronic system (pVault) and log invoices in Excel daily
- Conduct weekly job audits
- Compile backup to prepare for billing packages and to prepare change order packages
- Miscellaneous administrative tasks, etc.
Benefits
- Pay range of $28-35 per hour commensurate with skills and experience
- Per Diem, if eligible based on project terms
- Paid Company Holidays
- Paid PTO
- Medical, Dental, Vision, FSA/HSA, Short Term/Long Term Disability, 401K with matching contribution
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Professional, Scientific, and Technical Services
Education Level
No Education Listed
