Construction Project Coordinator – AIA Billing

DeBra-Kuempel Inc. • Cincinnati, OH

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About The Position

DeBra-Kuempel is seeking to fill a Construction Project Coordinator in our Cincinnati, Ohio location. This position provides strong administrative and billing support, as well as efficiently communicating with and supporting the needs of our customers. The right person will have a strong ability to multi-task, organize, be punctual and dependable, and perform independently as needed.

Requirements

• Minimum 3-5 years of recent Project Coordination experience.
• Minimum 2 years accounting/billing experience preferred.
• Knowledge/experience within a mechanical contracting firm a plus, but not required.
• Excellent proficiency in Word, Excel, PowerPoint, and other Microsoft Office software applications. The ability and willingness to learn other software applications as required.
• Knowledge of AIA forms, certified payroll, prevailing wage, State and Federal forms a plus, but not required.
• Strong communication and interpersonal skills, and able to interact with all levels of the organization with a positive, engaging, proactive and team-based style.
• Excellent written and verbal communication skills, team player attitude and professional appearance are a must.

Responsibilities

• Work with Project Managers and other team members to provide quality and timely service, correspondence, and other needs to our customers and corporate office, as required.
• Preparing contracts for implementation, invoicing, and effectual communication within the organization to the proper team members involved.
• Provide quality administrative support, including producing and maintaining all quotes, invoicing, spreadsheets, reports and other support as needed.
• Performing effectively and confidently, occasionally without supervision.
• Entering weekly payroll and processing new hire paperwork.
• Prepare proposals with assistance from the Project Manager.
• Solicit vendor and sub-contractor quotes.
• Manage the job permits.
• Prepare submittals for review by the Project Manager.
• Prepare weekly productivity reports.
• Manage job cost reporting.
• Prepare monthly Work In Progress (WIP) reports.
• Submit monthly billing and manage collections.

Benefits

• As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed