Construction Project Administrator

Horwitz•New Hope, MN

About The Position

The Construction Project Administrator provides organized and proactive administrative support to the Construction General Manager and mechanical project teams. This role helps ensure smooth project operations by coordinating meetings, preparing correspondence and documentation, maintaining accurate project records, and supporting communication between field, project management, QA/QC, fabrication, and accounting. The Administrator is expected to perform duties in alignment with Horwitz’s values: Safe, Accountable, Professional, Motivated, Can Do, and Curious.

Requirements

Proficient in Microsoft Office Suite; Excel and Word proficiency required.
Strong written and verbal communication skills.
Highly organized and detail oriented.
Ability to manage confidential data and handle multiple priorities independently.
5 years of relevant administrative experience in a construction or mechanical services environment preferred.

Nice To Haves

Familiarity with Procore and COINS software is preferred.
Exposure to CRM systems, document control, and construction workflows is beneficial.

Responsibilities

Provide administrative support to department leadership, including preparing correspondence, managing calendars, and organizing meeting materials.
Schedule and coordinate meetings for project teams and leadership, including individual check-ins, team meetings, and training sessions.
Record meeting minutes and track action items to ensure timely follow-up.
Support onboarding for new employees in the construction division by coordinating account setup, equipment preparation, and introductory schedules.
Create and maintain project documentation such as letters, memos, presentations, procedures, and training materials.
Manage team calendars, distribution lists, and shared file organization to ensure accurate information flow.
Prepare professional presentations for internal meetings and training events.
Track compliance-related documentation, including certifications, training records, and technical continuity logs.
Coordinate training and development activities, including seminar and class registrations.
Assist project teams—including construction, quality, and fabrication—with documentation and administrative support.
Support project setup tasks by entering project information into internal systems and maintaining accurate records.
Print, assemble, and distribute project plans and materials for field and office teams.
Provide administrative support to field labor coordination, including software updates and documentation tasks.
Perform general administrative duties to support daily project and department operations.
Conduct yourself in accordance with Horwitz core values: Safe, Accountable, Professional, Motivated, Can Do and Curious.
Get better every day.