Construction Project Admin Assistant

Love's Travel Stops & Country Stores • Oklahoma City, OK

99d

About The Position

Welcome to Love's! Our Construction and Remodels team is currently seeking an Administrative Assistant to support our Construction Project Managers. This role involves a variety of operational and clerical tasks, helping ensure smooth project execution and team coordination.

Requirements

• HS Diploma or equivalent required
• At least 6 months of admin assistant/clerical office experience is highly preferred.
• Basic accounting, purchase order, and invoicing experience is highly preferred.
• Experience with using MS Excel is required.
• Project coordination experience is preferred.
• Construction industry experience is preferred.
• SAP experience is preferred.

Nice To Haves

• Proficient in MS Office - MS Excel and MS Outlook
• Ability to interpret architectural plans
• Knowledge of construction processes or procedures
• Construction project management software solutions experience

Responsibilities

• Responsible for requesting quotes, obtaining Construction Project Manager (CPM) approvals, and sending contracts to subcontractors.
• Responsible for processing monthly progress billings, change orders and project specific invoices as well as obtaining CPM approvals and resolve any discrepancies on these documents.
• Responsible for documenting all needs for reimbursement from vendors & suppliers for damaged or loss of equipment to include project extra’s and coordinating reimbursement with the vendor or supplier.
• Work with architects, general contractors, and suppliers to address issues on service warranties, architectural plans and equipment specs under the direction of management team members.
• Act as a liaison with contractors and vendors from time of contract award to job completion.
• Maintain updated information in construction project management software solution.
• Provides records of certificate of insurance and warranties for company records.
• Coordinate with purchasing department on equipment release, delivery, receipt confirmation and associated documentation as needed.
• Communicate with purchasing manager about delivery and quality that was provided by suppliers.
• Use SAP for issuing purchase orders.
• Use multiple software solutions to aid in project management in coordination with assigned CPMs.
• Other duties assigned as needed.

Benefits

• Fuel Your Growth with Love's - company funded tuition assistance
• Paid Time Off
• 401(k) – 100% Match up to 5%
• Medical/Dental/Vision Insurance after 30 days
• Competitive Pay
• Career Development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees