Construction Program Coordinator-1

Bagel Brands•Denver, CO

3d•$87,000 - $94,000

About The Position

The Construction Program Coordinator provides coordination, administrative support, and visibility across Bagel Brands’ construction and capital project portfolio. This role supports new store openings, remodels, and development initiatives by ensuring project information, documentation, and timelines are organized, communicated, and tracked effectively. Working closely with Construction Managers and cross-functional partners, the Construction Program Coordinator helps maintain momentum across the construction lifecycle by supporting execution, surfacing risks, and ensuring accurate documentation and reporting. In alignment with Bagel Brands’ Mission, Vision, and Values, this role supports disciplined growth, operational readiness, and a consistent guest experience.

Requirements

2–4 years of experience in construction coordination, real estate development, facilities, or a related field.
Experience supporting multiple concurrent projects in a retail, restaurant, or hospitality environment preferred.
Ability to read and interpret construction drawings, schedules, and specifications at a working level.
Familiarity with construction documentation such as RFIs, pay applications, change orders, and closeout materials.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
Proficiency with Microsoft Office Suite and project management tools such as Procore, Bluebeam, and Smartsheet.
Bachelor’s degree in Construction Management, Architecture, Engineering, Real Estate Development, or related field, or equivalent experience.

Nice To Haves

Experience supporting multiple concurrent projects in a retail, restaurant, or hospitality environment preferred.

Responsibilities

Construction Project Coordination & Support Support day-to-day coordination across multiple construction projects, including new builds, remodels, and capital initiatives.
Serve as a point of coordination between Construction Managers, general contractors, consultants, landlords, and internal partners, ensuring information is shared accurately and timely.
Track project milestones, schedules, and key deliverables, escalating issues or delays to Construction Managers as appropriate.
Assist with preconstruction activities such as permitting coordination, utility applications, landlord requirements, and AHJ submissions.
Support store turnovers, closeouts, and handoffs to Operations and Facilities by tracking required documentation and readiness items.
Cost Tracking and Documentation Management Track and maintain documentation related to RFIs, submittals, pay applications, change orders, and closeout materials.
Maintain organized and up-to-date project files, logs, and records within project management systems.
Compile required documentation for Tenant Improvement Allowance (TIA) reimbursement in partnership with Lease Administration.
Support Construction Managers with budget tracking, reporting, and data preparation as needed.
Vendor & Partner Management Coordinate scheduling and documentation for Owner-direct vendors and Owner Furnished Contractor Installed (OFCI) items.
Support communication with vendors and consultants to ensure timelines, documentation, and requirements are understood.
Assist with vendor onboarding, compliance documentation, and tracking as needed.
Reporting, Communication & Continuous Process Improvement Maintain trackers, dashboards, and reporting tools to provide visibility into project status and timelines.
Prepare and distribute project updates for Development leadership and cross-functional partners.
Identify gaps in documentation, communication, or tracking and escalate opportunities for improvement.
Support continuous improvement efforts by documenting lessons learned and updating tools or templates as directed.