Construction Payroll Specialist

NTI • Rockville, MD

6d • Onsite

About The Position

Are you a detail-oriented professional with a knack for managing financial transactions and a passion for the construction industry? National Technology Integrators, a rapidly expanding leader in technology integration within the construction industry, is on the lookout for a dedicated Construction Payroll Specialist to join our dynamic team in Rockville, MD. This is a fantastic opportunity to contribute to one of the fastest-growing companies in the Washington, DC area! The Construction Payroll Specialist is responsible for processing and managing payroll for a multi-entity construction organization, ensuring accurate, timely, and compliant payroll operations. This role requires in-depth knowledge of construction payroll practices, prevailing wage laws, union agreements, certified payroll reporting, and multi-state payroll tax regulations. The Payroll Specialist will collaborate with HR, project management, and accounting teams to ensure labor costs are accurately recorded and allocated across projects and entities.

Requirements

• Education: Associate or Bachelor’s degree in Accounting, Business Administration, or related field preferred. Equivalent experience accepted.
• Experience: 3+ years of payroll experience, preferably in the construction industry.
• Experience with multi-entity payroll processing.
• Skills: Strong knowledge of payroll laws, prevailing wage requirements, and union contracts.
• Proficiency with payroll software (e.g., Viewpoint Vista, Foundation, Sage 300 CRE, ADP, Paylocity).
• Advanced Excel skills and comfort working with large datasets.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Nice To Haves

• Certified payroll reporting and union payroll experience highly preferred.

Responsibilities

• Payroll Processing
• Process weekly, bi-weekly, or semi-monthly payroll for multiple corporate entities.
• Ensure proper classification of employees by trade, project, and union affiliation.
• Verify hours, job codes, cost codes, and project allocations.
• Maintain payroll schedules and meet all deadlines.
• Compliance & Reporting
• Prepare and submit certified payroll reports in compliance with Davis-Bacon Act, state prevailing wage laws, and other regulatory requirements.
• Ensure payroll complies with multi-state tax laws, union contracts, and garnishment regulations.
• Reconcile payroll taxes (federal, state, and local) accurately and on time.
• Maintain and update knowledge of wage and hour laws, fringe benefit requirements, and industry-specific compliance rules.
• Union & Prevailing Wage Administration
• Administer payroll in accordance with union collective bargaining agreements (CBAs).
• Track and remit union benefits, dues, and fringe contributions.
• Monitor changes to wage determinations and CBAs to ensure accurate pay rates.
• Systems & Data Management
• Maintain payroll systems, ensuring accurate employee and job data.
• Collaborate with IT or software vendors for troubleshooting and enhancements.
• Reconcile payroll accounts to the general ledger in coordination with accounting.
• Employee Support
• Respond to payroll-related inquiries from employees in a professional and timely manner.
• Assist with onboarding and offboarding from a payroll perspective.
• Provide guidance on paycheck deductions, taxes, and reporting.
• Process Improvement
• Recommend and implement process improvements to increase accuracy and efficiency.
• Assist with payroll-related audits, both internal and external.

Benefits

• Be part of one of the fastest-growing technology integration companies in the construction industry.
• Competitive pay and benefits package.
• Exposure to diverse projects across multiple entities and states.
• Collaborative, fast-paced work environment with opportunities for professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree