Construction Operations Administrator

EASTWOOD HOMES•High Point, NC

36d

About The Position

The Construction Operations Administrator provides administrative and coordination support to Homebuilding Department Manager(s) and the Construction team. The role is responsible for managing permits, housing start documentation, construction-related records, and administrative processes that support timely and accurate homebuilding operations. This position is focused on execution support and documentation control and does not include ownership of construction decisions, budgeting authority, or field supervision. The primary function of the Construction Operations Administrator is to coordinate and administer permitting activities, housing start processes, and construction documentation while providing general administrative support to construction leadership and project staff.

Requirements

Strong interpersonal and communication skills
Ability to multitask and meet deadlines
Proficient in Microsoft Office
Ability and willingness to work cooperatively with and in support of others
Working knowledge of residential construction application procedures and related processes

Responsibilities

Coordinate with local municipalities, agencies, and internal teams to request, obtain, and track construction plans, permits, and required documentation.
Ensure all permit materials are accurate, complete, and submitted within required timelines.
Perform limited travel as needed for meetings and document retrieval related to permitting activities.
Prepare and distribute housing start packages for assigned communities.
Prepare, maintain, and distribute weekly start status reports and input required flash reporting data.
Prepare and distribute customer start letters, warranty enrollment documentation, and vendor material orders for each start.
Administer architectural and engineering blueprint orders through outside services.
Generate and maintain master house files from contract receipt through ratification and up to house start.
Generate and maintain incoming contract, change order, and issue logs for management review.
Provide administrative and logistical support to construction and project management staff, including document preparation, scheduling assistance, information requests, and general coordination.
File, track, and maintain contracts, change orders, and related construction documentation.
Maintain Drive Thru and Common Area information as assigned.
Assist in collecting, reviewing, and organizing project cost information, contractor bids, and estimates.
Maintain accurate records and assist with comparisons to support budgeting and decision-making processes.
Facilitate the collection and reporting of corporate-level supplier and subcontractor program information as required.
Assist, as requested, with purchasing activities and accounts payable processing.
Maintain organized digital and physical files using Microsoft Office applications.
Create, update, and manage spreadsheets, documents, and correspondence efficiently.
Provide general office support as required.
Perform other duties as assigned.