Construction Office Manager - Kensico- Eastview Connection Tunnel Project

Frontier-Kemper Constructors • White Plains, NY

293d • $80,000 - $110,000

About The Position

Frontier-Kemper, a Tutor Perini Company, is seeking an Office Manager to join our Kensico-Eastview Connection Tunnel Project in White Plains, New York. As an Office Manager at Frontier-Kemper, reporting to the Project Manager, you will have the opportunity to support project managers in tracking construction milestones and deadlines, schedule meetings, prepare agendas, and take minutes during project meetings. You will manage daily office operations, ensuring smooth workflow and organization, handle correspondence, emails, and phone calls, acting as a point of contact for internal and external stakeholders, process invoices, purchase orders, and expense reports for approval, and assist with payroll processing, including tracking employee hours and submitting timesheets. Additionally, you will oversee office maintenance and ensure a well-organized workspace on-site, assist in planning and coordinating office-related activities on the construction site, and act as a liaison between office and field staff to streamline communication.

Requirements

• 4+ years of experience in office management / administration support for a heavy civil construction company required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and construction management software (Procore, Bluebeam, e-Builder or similar).
• Previous experience with JD Edwards or any integrated accounting system.
• Subcontract Management and financial report maintenance experience highly desired.
• Familiarity with construction processes, documentation, and terminology.

Responsibilities

• Support project managers in tracking construction milestones and deadlines.
• Schedule meetings, prepare agendas, and take minutes during project meetings.
• Manage daily office operations, ensuring smooth workflow and organization.
• Handle correspondence, emails, and phone calls, acting as a point of contact for internal and external stakeholders.
• Process invoices, purchase orders, and expense reports for approval.
• Review invoices for proper approvals and coding and process invoices.
• Assist with payroll processing, including tracking employee hours and submitting timesheets.
• Oversee office maintenance and ensure a well-organized workspace on-site.
• Assist in planning and coordinating office-related activities on the construction site.
• Act as a liaison between office and field staff to streamline communication.

Benefits

• Expected salary range for this position is $80,000 - $110,000 depending upon experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Heavy and Civil Engineering Construction