Construction Equipment Coordinator

Dartmouth-Hitchcock Health•Lebanon, NH

About The Position

Provide support to identify equipment and furnishings needed for new and renovation projects, coordinating with the project team as required to facilitate design. Work with project team to support scheduling, receiving, storage, deployment and check out of equipment and furnishings

Requirements

Associates Degree with 2-years of experience or high school diploma with 4+ years of experience, or the equivalent combination of education and experience required.
Obtain ASHE Healthcare Physical Environment Worker Certification within 90 days of hire.
Good knowledge of in-house systems and experience in coordination/ management of construction projects.
10+ years of experience with healthcare equipment.

Responsibilities

Collaborates with project and construction teams to ensure that all FF&E has been identified, ordered and the status of manufacturing for on schedule delivery.
Schedules and coordinates with multiple outside contractors.
Provides updates to applicable leadership of status and percent complete for project related items and a list of any issues and resolutions related to the project.
In charge of receiving of all project FF&E to ensure availability for multiple projects and locations.
Project Initiation including set-up of Attainia rooms based off the project architectural floor plan.
Pre-populate room items based on established templates.
Attends planning and design meetings as needed.
Update applicable software (i.e., Attainia) with finalized information.
Collaborates on incoming equipment shipped from the vendor and verifies receipts against the equipment order and vendor packing lists.
Understands the set-up and application of test equipment.
Provides coordination between vendors, installers, Construction & Design, Facilities Engineering and other applicable contacts.
Ensures all FF&E entities are coordinated and all terms are ready to complete the project on schedule.
Coordinates deliveries as required to include removal, storage and distribution needs.
Develop and maintain relationship with current manufacturer/vendors.
Work with shops and vendors for any variation from the contract for invoiced charges.
Reviews equipment quotes for completeness, ensuring they include customer signature, terms, selling price if any information is missing.
Provide any inventory reports required.
Adhere to the basics of excellent quality services in all interactions with clients and coworkers.
Ability to work under stress while remaining professional at all times.
Ability to listen to and understand information and ideas presented either verbally or in writing.
Ability to recognize, evaluate and resolve problems using independent judgment.
Must have computer skills and general computer knowledge to support process management.
Reviews computerized workorder maintenance management system to ensure documentation on equipment and maintenance records.
Supports department leadership in ensuring documentation purchasing order requests as needed, capital project, vendor payments, summarized bids and contracts and collects fiscal data and other pertinent information.
Monitors operational budget accounts and capital project cost summaries of the department as needed.
Supports and coordinates applicable project tasks as assigned utilizing supportive project management tools.
Performs other duties as assigned.