Construction Documentation Specialist

Parametrix • Tacoma, WA

36d • $35 - $40 • Hybrid

About The Position

We are looking for a Construction Documentation Specialist to support our Puget Sound Community Building team. This hybrid role involves remote work with on-site visits throughout the Puget Sound Region to support client and project needs. Our team serves local municipalities, state agencies, and ports, providing critical documentation and administrative support.

Requirements

• Experience in document coordination, compliance tracking, and administrative support.
• Proficiency in Microsoft Word, Excel, SharePoint, and PowerPoint (MS Project/Primavera a plus).
• Familiarity with federally funded projects and Local Agency Guidelines (LAG).
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Excellent communication skills, professionalism, and a proactive, collaborative approach.

Responsibilities

• Prepare meeting agendas, take minutes, and maintain federally funded project documentation.
• Track and monitor submittals, RFIs, labor compliance, and contractor documentation.
• Process invoicing, budget tracking, and financial documentation for projects.
• Manage and maintain electronic document control systems like SharePoint.
• Collaborate with project teams, inspectors, engineers, and contractors, including site visits.

Benefits

• Comprehensive Healthcare (medical, dental, vision, short- & long-term disability insurance)
• Employee Stock Ownership Plan (financial profit sharing)
• Performance-based bonuses
• 401(k) Plan
• Paid Time Off (both vacation & sick/wellness time accruals)
• Paid Holidays
• Parental Bonding Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees