Temporary Construction Coordinator

POET•Shelbyville, IN

2d•Onsite

About The Position

At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty-five years, our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and a leader in sustainable products in the world. CULTURE IS KING AT POET We’re all on the same team. We always communicate. And we park our egos at the door. These aren’t just slogans on our walls. It’s the way we do things at POET. We provide an environment for team members to maintain a healthy work-life balance. It’s the best way to optimize health, wellness, and productivity in a sustainable way. We work hard. We play hard. We have frequent team events, volunteer efforts, and we know how to celebrate wins! JOB SUMMARY & RESPONSIBILITIES The Construction Coordinator is responsible for managing all aspects of maintaining the site construction office and assisting the Project Superintendent with the administrative responsibilities involved in overseeing the construction process. This is an on-site role located in Shelbyville, IN and is expected to last through September 2027.

Requirements

High school diploma or equivalent required.
Experience operating a forklift is required.
Ability to coordinate multiple tasks for a large professional team.
Highly professional and assertive.
Must communicate precisely and accurately to internal team members, contractors, vendors, etc.
Excellent organizational, time management, and communication skills as well as the ability to embrace change.
Knowledge of the basics of Microsoft Office Suite and the ability of learning new programs.
High level of personal integrity
Interpersonal skills – ability to effectively interact with individuals at all levels within/outside the organization
Demonstrated problem-solving and critical thinking skills
Ability to embrace and promote change
Innovative mindset
Ability to think objectively
Self-awareness in the face of uncertainty
Ability to work in a team environment

Responsibilities

General administrative duties to support POET Bioprocessing projects.
Performs complex and confidential administrative functions including developing, typing and performing written or verbal correspondence.
Responds to routine external correspondence.
Attend requested meetings in order to record minutes or represent the company.
Prepare agendas, compile, transcribe, and distribute minutes of meetings.
Review and process necessary project submittals, internal documents, contract and bid documents, invoices, and project related correspondences.
Update, organize, and distribute project drawings.
Track delivery statuses of project purchase orders and verify that materials and equipment have been ordered and delivered as needed.
Receive and organize all materials and equipment delivered to the site for the purpose of constructing the project, using a forklift as needed.
Document receipt of all materials and equipment on site, cross-reference with purchase orders to verify accuracy, and distribute delivery receipts.
Track the location and distribution of all materials and equipment on site to contractors.
Coordinate with the Project Superintendent and other team members regarding deliveries, order check-in, organizing warehouse and construction offices, and distribution of materials to contractors.
Coordinate the paperwork necessary for change orders and distribute to the appropriate parties.
Maintain the POET Bioprocessing document management standards and protocol.
Monitor project documentation for compliance to POET Bioprocessing standards. Observed deficiencies will be reported to responsible parties.
Inform Project Managers and Engineers of critical information and retain copies of any documentation and correspondence requiring follow-up.
Organize, stock, and maintain the construction office.
Create and maintain various databases and spreadsheet files as requested by managers.
Assist other departments as requested or assigned.
Foster a culture of safe behavior and environmental compliance at all times.
Maintain a team environment at all times and champion POET in the community.
Since we’re all about teamwork and getting the job done, your skills may be put to a lot of other uses!

Benefits

A multifaceted wellness program encompassing the whole person – mentally, physically, and spiritually
On-site fitness centers or fitness reimbursements
Safety and cold-weather gear reimbursements

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