Construction Contracts Administrator

CRH Americas • Barre, VT

6d

About The Position

The Contracts Administrator will support the Contract Manager in contract set-up and review, subcontracts, compliance, insurance, and related accounting functions. This role will work closely with our Construction Teams in NH and VT. The selected candidate will be required to work in a team environment with other co-workers and managers. Our core values are safety, quality and integrity in everything we do. The Contract Administrator will report directly to the Contract Manager and will comply with mandatory safety requirements and other functions of the team.

Requirements

• Bachelor's degree or equivalent from four-year college plus two to four years of related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to customers or employees of organization.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must possess a valid driver's license and dependable transportation to and from the job site.
• Individual must possess strong data entry skills and be proficient with Windows, Excel and Word.

Responsibilities

• Assist Contract Manager with:
• Review of bid/contract specifications and execute as required
• Bonds, insurance certificates, certifications, payrolls, etc.
• DOT & municipal prequalification preparation
• Setup projects & CO's in accounting software.
• Setup project quotes in Apex
• Assist in executing subcontracts and verify Masters, insurance and indemnity agreements. Forward agreements to appropriate agency for subcontract approval with required state support documentation.
• Compliance tracking for subcontractor expired insurance coverage.
• Review/post accounting items prepared/keyed by Contract Assistants. AP, Billing, MS Change Forms, Credit/Rebills, Etc..
• Review P&Ls for progress updates.
• Assist field with lease reoccurring payment setup and reconciliation as required
• Bid bond and P&P bond reporting
• Prepare subcontractor payments, retainage and prompt pay reporting. Relay any credit balances with subs to Maine Contracts department.
• Coordinate DOT Audits where required and follow up on any discrepancies or missing documents.
• Assist with external/internal audit documentation collection and compliance
• Follow up on material certifications required for jobs on both Pike and subcontractor items. Prep in ICX when applicable
• Track and prepare BABA Certifications
• Monitor Asphalt Price Adjustments and track against progress billings. Maintain tracking spreadsheet
• Verify final quantity payments with project managers and subcontractors for job finals and complete all required close out documents.
• Assist with month end processes
• Set up job files and maintain as job progresses.
• Other items as necessary
• Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times.
• Must be willing to travel and work away from home when required.
• Report to the assigned job site in uniform and ready to begin work at the designated start time.
• Strict adherence to safety requirements and procedures as outlined in the Environmental, Health & Safety Manual.
• Strict adherence to Pike policies and procedures as outlined in the Employee Manual.
• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.

Benefits

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees