Construction Administrator

Aston Carter•Louisville, KY

11d•$25 - $28•Onsite

About The Position

The Plumbing Coordinator supports daily operations for the plumbing service team, ensuring technicians are properly dispatched, work is completed efficiently, and billing is processed promptly. This role is on-site in Louisville, with limited remote flexibility as approved.

Requirements

Plumbing
Project management
Document control
Project coordination
MS Office Suite
Billing tracker
Invoicing
Data entry
Project administration
AIA
Schedule meetings
Administration
Strong organizational, time-management, and follow-through skills.
Ability to manage multiple tasks, schedules, and shifting priorities.
Professional communication skills with technicians, managers, and customers.
Competent with basic administrative systems, digital tools, and documentation.
Problem-solving mindset with the ability to troubleshoot scheduling or workflow conflicts.
High attention to detail, especially in invoicing and record-keeping.

Responsibilities

Dispatch and coordinate technicians; ensure daily schedules, assignments, and job readiness.
Monitor technician progress, completion status, and follow-up needs throughout the day.
Maintain clear communication with technicians, Project Managers, and leadership.
Process invoices promptly; manage collections, cash flow tracking, and job documentation.
Maintain service logs, job records, work orders, and reporting for management visibility.
Support project managers with administrative needs, job tracking, and workflow alignment.
Identify scheduling gaps, troubleshoot issues, and ensure smooth field operations.
Assist with onboarding, training coordination, and workflow clarity for technicians.