Construction Administrator Needed

Garden City Construction-posted about 1 year ago
Full-time • Mid Level
San Jose, CA
Construction of Buildings
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The Construction Administrator plays a crucial role in supporting Project Managers by organizing and tracking ongoing projects, managing documentation, and ensuring effective communication among team members. This position requires strong organizational skills and proficiency in various software tools to maintain project efficiency and compliance.

  • Organize and keep track of ongoing projects and activities of the Project Managers.
  • Compose and type routine correspondence.
  • Assist Project Managers with drawing and document control.
  • Execute subcontracts in conjunction with PM's.
  • Maintain subcontractor distribution log and project tracking procedures including obtaining and monitoring certificates of insurance, subcontractor Illness & Injury Prevention Programs, MSDS's, RFI's and RFQ's, submittals, transmittals and change orders to owners and subcontractors.
  • Maintain project directory and photographs for each job.
  • Coordinate job specific mail requirements (i.e. FedEx and UPS pick-ups and deliveries).
  • Assist in preparing bid documents and tracking for the same.
  • Manage total job filing system (set up and close-out) - including all related job binders, filing cabinets and plans.
  • File preliminary 20-day notices for all projects within required timelines.
  • Distribute documents and information to Superintendents and Accounting Department as needed.
  • Prepare purchase orders and or change orders under direction of The President or Project Manager.
  • Prepare and distribute owner contracts, subcontracts and change orders under direction of Project Manager or President.
  • Assemble close-out documents for projects when required (O & M manuals, as-builts, warranties, etc.).
  • Update project punch lists as needed.
  • Strong communication skills.
  • Strong organizational skills.
  • Proficient in Word, Excel, PowerPoint, Bluebeam, and other software.
  • Ability to create Excel spreadsheets with formulas.
  • Bi-lingual - English/Spanish is a plus.
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