Construction Administrative Assistant

Aerotek • Sacramento, CA

396d • $62,400 - $62,400

About The Position

The Construction Administrative Assistant will support operations by managing invoicing, processing payments, coordinating with the back shop, and maintaining accurate records. This role is essential for ensuring smooth and efficient operations within the construction environment, requiring strong communication and administrative skills.

Requirements

• 3+ years of administrative skills and experience in administrative assistance.
• Proficiency in data entry and customer service.
• Experience with Outlook, shipment tracking, and ordering.
• Prior experience in construction administration, environmental, oil and gas administration, or a translatable industry.

Nice To Haves

• Experience with Salesforce for shipment tracking.
• Experience with Navisphere for shipment tracking.
• Knowledge of oil and gas materials, equipment, or supplies.

Responsibilities

• Process customer payments and handle invoicing.
• Coordinate with the back shop and warehouse for pump repairs.
• Maintain a log of repaired pumps and order necessary parts.
• Track incoming shipments and manage multi-pallet orders.
• Inform sales personnel about the status of open orders and repair parts.
• Answer phone calls and provide customer service.
• Create work orders and write summaries of required repairs.
• Order parts from various distribution centers and manage shipments.
• Utilize specific portals for ordering and tracking parts.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: No Education Listed