Construction Administrative Assistant
About The Position
Now hiring an Administrative Assistant for a Construction company in Fort Walton Beach, FL . The Construction Admin Assistant (CAA) will handle all aspects of the construction process. This is an IN-PERSON position ( NOT remote or hybrid ). Primary responsibilities include (but are not limited to): Ensure plans are complete for construction purposes and stamped ready for permitting. Coordinate with real estate professionals. Ensure that the Blue Books for each active job are updated daily to reflect current activity. Obtain estimates/bids from subcontractors and suppliers. Update subcontractor/vendor pricing guides and contact list. Secure Certificates of Insurance and W-9s for all vendors before the vendor performs any work on a Company job site. Prepare Purchase Orders (POs) or subcontractor agreements for each vendor. Enter all POs in Excel and Blue Book. Prepare specifications; coordinate with Interior Designer on design and materials. Prepare schedules for project execution. Prepare superintendent job site folders. Order materials and coordinate material drops with superintendents. Communicate with superintendents, Estimator, and Jimmy on progress and delays; resolve all issues in a timely manner. Field all requests and inquiries from subcontractors, suppliers, buyers/clients, real estate professionals, and Company staff. Prepare walkthrough paperwork for superintendents; completion of walkthrough paperwork. Prepare new home Closing Books. Ensure that all utilities are terminated the day of closings. Field all warranty calls and contact appropriate subcontractors to address problems in a timely manner.
Requirements
- 2 - 3 years experience in the construction Industry is PERFERRED, but willing to overlook for someone with a STRONG work ethic AND who is experienced with Excel
- Proficiency with Microsoft Office (Outlook, Word, Excel, etc.)
- STRONG Organizational skills
- STRONG communication skills
- MUST be dependable and on-time each day
Responsibilities
- Ensure plans are complete for construction purposes and stamped ready for permitting.
- Coordinate with real estate professionals.
- Ensure that the Blue Books for each active job are updated daily to reflect current activity.
- Obtain estimates/bids from subcontractors and suppliers.
- Update subcontractor/vendor pricing guides and contact list.
- Secure Certificates of Insurance and W-9s for all vendors before the vendor performs any work on a Company job site.
- Prepare Purchase Orders (POs) or subcontractor agreements for each vendor.
- Enter all POs in Excel and Blue Book.
- Prepare specifications; coordinate with Interior Designer on design and materials.
- Prepare schedules for project execution.
- Prepare superintendent job site folders.
- Order materials and coordinate material drops with superintendents.
- Communicate with superintendents, Estimator, and Jimmy on progress and delays; resolve all issues in a timely manner.
- Field all requests and inquiries from subcontractors, suppliers, buyers/clients, real estate professionals, and Company staff.
- Prepare walkthrough paperwork for superintendents; completion of walkthrough paperwork.
- Prepare new home Closing Books.
- Ensure that all utilities are terminated the day of closings.
- Field all warranty calls and contact appropriate subcontractors to address problems in a timely manner.
Benefits
- SIX paid Holidays (Major holidays)
- Employer-paid health insurance (Employer pays 75%) for the employee (after 60 days)
- One week vacation (after one year worked)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
