Construction Administrative Assistant

Westcore Management LLC•San Diego, CA

1d•$27 - $33

About The Position

The Administrative Assistant for our Construction department is a key team member, whose primary responsibility is to support field construction activities by processing information, interpreting drawings & technical specifications, and controlling all aspects of contract administration. The position will report directly to the Director of Construction.

Requirements

2+ years of construction industry background and/or prior experience with contract administration
Detail-oriented, organized, and proficient in multitasking on a large volume of transactions
Strong work ethic, self-directed, and proven track record of working within a team environment
Strong communication skills, both verbal and written
Independent judgment is required to plan, prioritize, and organize a diverse workload
Proficiency in Microsoft Office required, experience with Yardi a plus

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Document preparation and routing, including construction contracts, certificates of insurance, change orders, submittals, and close out packages.
Assist in managing construction payables, including coding and reviewing invoices, collecting and reviewing lien releases.
Input all project documents and manage workflow within the construction management system
Prepare and maintain project logs to update team members
Schedule and attend construction project meetings, conference calls, etc.
Assist in coordination with city officials, general contractors, architects, engineers, and vendors with project related items
Track all invoices and work with Finance to ensure they are processed in a timely manner
Coordinate inspections and other due diligence investigations related to acquisitions
Assist Operations as needed with document preparation and routing
Assist the Front Desk with backup duties and lunch coverage as needed