Construction Administrative Assistant

Griffis Residential•Greenwood Village, CO

7h•$29 - $32

About The Position

The Construction Administrative Assistant assists the Construction Project Manager and construction team in administrative tasks, including vendor enrollment, contract compiling, and furniture, fixtures, and equipment (FFE) procurement. They support construction project execution by coordinating documentation, maintaining project and maintenance logs, managing Smartsheet updates, scheduling meetings and travel, and handling general administrative duties associated with capital improvement and renovation projects.

Requirements

High school diploma or equivalent required; Bachelor’s degree preferred
2+ years’ experience in project management, administrative project support, or an equivalent combination of education and experience
Experience supporting multiple leaders or teams simultaneously; construction, real estate, or property management experience preferred Ability to establish priorities, manage time effectively, and proceed with objectives and projects independently
Ability to establish priorities, manage time effectively, and proceed with objectives and projects independently
Ability to multi-task and maintain strong attention to detail across multiple concurrent projects
Ability to handle and resolve unexpected problems and changing priorities in a fast-moving, fluid environment
Good verbal and written communication skills and strong organizational skills
Ability to work well with onsite staff, customers, supervisors, corporate office associates, and vendors
Demonstrated commitment to valuing diversity and contributing to an inclusive work environment
Proficiency with Microsoft Office Suite (Excel, Word, Outlook)
Experience with Smartsheet or similar project management tools preferred
Ability to learn and adapt to new systems and software
Work schedule may vary based on project and business needs
Demonstrated commitment to valuing diversity and contributing to an inclusive work environment
Occasional travel may be required

Nice To Haves

Bachelor’s degree preferred
Experience supporting multiple leaders or teams simultaneously; construction, real estate, or property management experience preferred
Experience with Smartsheet or similar project management tools preferred

Responsibilities

Provide administrative support to the construction team, including calendar management, meeting coordination, and preparation of agendas, notes, and action items
Plan and schedule classes and meetings; manage logistics such as food and travel; document minutes and action items.
Maintain project schedules, trackers, maintenance logs, and status reports
Support Smartsheet management, including data entry, updates, dashboards, and basic reporting
Assist with construction material ordering and tracking as needed
Support vendor enrollment and onboarding including required documentation collection and follow-up
Organize, maintain, and archive construction documents including contracts, RFIs, change orders, pay applications, invoices, warranties, and closeout documentation
Assist with contract compiling, contract administration, and vendor documentation tracking (including Compliance Depot)
Assist with due diligence documentation for acquisitions including file organization, data tracking, and supporting materials
Ensure documentation is complete, accurate, and available for audits, reporting, and internal review
Assist with invoice processing, tracking, and reconciliation for capital and renovation projects
Maintain invoicing logs and follow up with vendors and internal stakeholders to ensure timely payment
Support cost tracking and reporting by updating project cost logs and summaries
Support FFE procurement activities by tracking orders, delivery timing, and status updates with vendors and site teams
Coordinate internal and external communications related to construction projects
Schedule and support project meetings, including distributing meeting materials and follow-up notes
Assist with vendor coordination, including tracking required documentation, schedules, and deliverables
Assist with ordering office and project-related supplies as needed
Support the construction team with special projects, reporting, and process improvements
Maintain organized digital and physical filing systems

Benefits

11 paid holidays per year including floating holidays
Up to 16 hours of volunteer time off
Minimum of 120 hours (3 weeks) of paid time off (PTO) accrual starting immediately for new hires
Medical insurance program options
Dental insurance
Vision insurance
Flexible Spending Accounts and Health Savings Accounts
Company paid Basic Life/AD&D insurance for Associate (1x your annual base earnings up to a maximum of $350,000)
Voluntary Life/AD&D insurance for Associate, spouse, and children
Company paid short and long term disability program
Group accident insurance, critical illness insurance, hospital care plan
Employee Assistance Program (EAP)
Paid New Parent Leave (up to 6 weeks of 100% wage replacement for primary caregivers and 2 weeks 100% wage replacement for secondary caregiver)
Generous tuition reimbursement up to $5,250 per year
Associate Referral Award Program of $1,000
PTO Donation Program
PTO Exchange for Student Loan Repayment Program
Wellness Program including reimbursement for fitness and mindfulness memberships/subscriptions
Associate discount program for travel, hotels, cell phones, pet insurance, and everyday items
Associate Recognition Programs
Griffis Residential 401K Retirement Savings Plan with company match
Onsite Associate Bonus Program
Corporate Associate Bonus Program
Rental Discount of 20%-50%