Construction Administrative Assistant

Dewberry•Raleigh, NC

About The Position

Dewberry is currently seeking a Construction Administrative Assistant in our Raleigh, NC office. This position will enable an individual to become an invaluable asset in support of a fast-paced, multi-disciplined group of design and construction professionals. The Administrative Assistant must be a team player, excellent communicator, the desire to learn new skills, client focused and savvy with technology. Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Requirements

6+ years of administrative or office manager experience or in a related area required.
Must have a strong work ethic, detail oriented and excellent time management skills.
Strong interpersonal and written and oral communication skills.
Must be flexible and able to adapt quickly to various tasks and changing demands.
Ability to work independently while following instructions and pre-established guidelines to perform the functions of the job.

Nice To Haves

Architect, Engineering, Construction experience is a plus.
Willingness to learn and utilize a variety of software to organize and manage construction documents and design documents.
Managing the completion of design documents between multi-disciplines in order to sign and seal electronically (previous Docusign skills a plus).
Creating and organizing weekly financial documents to be distributed internally for manager’s to review (previous Microsoft excel skills a plus).

Responsibilities

Communicate and working at a high level with a diverse group of engineers, project managers, senior leadership and construction professionals.
Responsible for organizing and managing construction administration documentation (submittals, RFI’s, contractor pay applications, change orders, contracts, drawings and drawing revisions).
Helping project managers manage permitting and state contract drawing reviews and final approvals.
Managing the completion of design documents between multi-disciplines in order to sign and seal electronically (previous Docusign skills a plus).
Responsible for being the one point of contact receiving emails and documents on a variety of projects from our external design and construction partners.
Sending the correspondence or documents to the correct Dewberry person for review and response.
Managing correspondence timeline responsibilities and reminding our team of the committments.
Creating and organizing weekly financial documents to be distributed internally for manager’s to review (previous Microsoft excel skills a plus).
Assisting leadership and project managers with reviewing and processing contracts.
This office has a diverse group of professionals that are constantly learning, so continuing education and trainings are a weekly occurrence. These groups will need help organizing these trainings, managing catered food (if needed) and verifying that the group cleaned up and the room is setup for the next meeting.
Assist with on boarding of new staff and welcoming them to this high performing team.
Handle sensitive project and contract information with complete discretion.
Set up and organize in-person and online meetings.