Construction Administrative Assistant

Natural Grocers•Golden, CO

5d•$21 - $26

About The Position

The Construction Administrative Assistant position provides office services to the department by implementing administrative systems, procedures, and policies and monitoring administrative projects. This position acts as a liaison between facilities, store management personnel, contractors and Home Office.

Requirements

High school diploma, GED or equivalent experience is required
Possesses a high level of organization with the ability to manage a multitude of projects simultaneously
Provides excellent customer service
Ability to communicate effectively (written and verbal) with managers, vendors, subcontractors, and all levels of employees
Must have problem solving, prioritizing abilities, and interpersonal skills
Ability to adhere to strict time deadlines and work under pressure
Ability to execute tasks in an efficient manner without sacrificing quality
Must be flexible and able to adapt to changing priorities and procedures; ability to manage high level of stress and to take direction from various people
Possesses intermediate computer software skills with Microsoft Word, Excel, Outlook; and Sharepoint; familiarity with SAP is required
Must have the ability to constantly lift or carry up to 10 lbs., frequently lift or carry 11-20 lbs., and occasionally lift or carry 21-50 lbs. Must also have the ability to occasionally lift or carry 51-100 lbs. with a team lift.
Must have the ability to frequently push or pull up to 15 lbs. and occasionally push or pull 16-100 lbs.
Must be able to occasionally use the computer for data entry and use of mouse.
Must be able to constantly walk, stand, use fine motor manipulations, grip, bend, twist, turn, and reach outward for the duration of the work shift.
Must be able to frequently to reach above chest.
Must be able to occasionally sit, squat, kneel, and climb as needed.
Must be able to frequently work with sharp tools and equipment, dust, fumes, and congested worksite.
Must be able to occasionally work with noise, cold, heat, wet, humid, outside, heights, and contact stress.

Nice To Haves

OSHA 10 certification preferred

Responsibilities

Accounting support
Process equipment/installation PO's change orders when applicable
Receive vendor PO acknowledgments, advise, assist with and/or resolve discrepancies
Works with Accounting on invoicing discrepancies to assist with the resolution of issues
Maintains budget records and assists with approval process (es) for over-expenditures
Contact List maintenance
Creates and maintains contact lists for each new store
Updates contact list after warranty expires to regular service provider
Keeps all vendor's contact information updated
Maintains vendors certificates of insurance
Manage insurance claims for stores
File Maintenance
Creates and maintains facilities filing system for invoices and equipment (new and used)
Maintains new store and remodel files/records
Updates cut sheet and vendor files
Officetrax and other Recordkeeping
Enters new store info into Officetrax
Adds all serial numbers from all new equipment into Officetrax
Enters and updates Preventative Maintenance contractors
Updates the Facilities Purchasing spreadsheet for each store on SharePoint
Inventory, Parts and Deliveries
Orders warranty replacement parts
Maintains inventory spreadsheet of DC used equipment
Expedites equipment deliveries when applicable
Light warehouse work when needed
Other projects as required as department evolves
Although this is a general outline of job responsibilities all employees are expected to be “hands on” and do whatever it takes to get the job done and make the company thrive.

Benefits

Birthday Bonus Pay
Vitamin Bucks (up to $2,080 earned as store credit annually)
Holiday Pay for 5 Holidays - Stores Closed
Paid Time Off (sick days and vacation) that Increases with Tenure
Paid Nutrition Education
good4u Crew Member Discount
N}power Program (customer appreciation and rewards program)
Regular, Scheduled Pay Increases
Advancement Opportunities and Career Development
Health and Wellness Program
Employee Assistance Program (EAP)
Employee Referral Program
Medical, Dental and Vision Insurance
Paid Parental Leave
Paid Medical Leave (through company paid short-term disability insurance)
Company Paid Short-Term Disability Insurance
Company Paid Life Insurance
Voluntary Benefits Including Hospital Indemnity, Accident Insurance, Long-Term Disability Insurance, Term Life Insurance
Retirement Savings Plan (401k) with discretionary Company Match
Healthcare and Dependent Care Flexible Spending Account (FSA)
Health Savings Account (HSA) with Company Match