Construction Administrative Assistant

Jack's Electric • West Palm Beach, FL

399d • $41,600 - $41,600

About The Position

The Construction Administrative Assistant at Jacks Electric is a full-time role focused on providing administrative support to the Service Manager. The position involves managing scheduling, preparing necessary documentation, and ensuring efficient communication within the team and with customers. The ideal candidate will be detail-oriented and proactive, with a strong ability to handle multiple tasks effectively.

Requirements

• Proficiency in Microsoft Word and Microsoft Outlook.
• Strong organizational skills and attention to detail.
• Administrative experience, preferably in a construction or electrical environment.
• Knowledge of QuickBooks.
• Ability to manage time effectively and prioritize tasks.
• Experience with appointment scheduling.

Nice To Haves

• Experience with permitting and NOC's.
• Familiarity with scheduling boards.

Responsibilities

• Assist the Service Manager in job scheduling for the Electricians.
• Prepare work tickets for the Service Electrician and ensure paperwork is filled out properly before submitting to billing.
• Type proposals and follow up on their status.
• Maintain the scheduling board and the status of service jobs board.
• Prepare Permits and NOC's to submit to building departments.
• Manage binders for all current and upcoming service jobs.
• Ensure timesheets for the Service Guys are properly filled out and submitted.
• Follow up with customers regarding service job requests.
• Check emails for any service job requests.
• Order material for service van replenishment and upcoming jobs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Specialty Trade Contractors
• Education Level: No Education Listed