Conservatory Office Manager (3929)

THE SALVATION ARMY

11d•Onsite

About The Position

Performs a variety of clerical and secretarial work necessary for the smooth operation of the camp office; Processes a variety of routine paperwork necessary for office operations; files and records information; answers the telephone and provides general information regarding the office operations and/or services; processes incoming/outgoing mail; collects and processes fees for camp bookings.

Requirements

Ability to meet attendance requirements.
Ability to read, write, and communicate the English language.
Ability to perform routine mathematical computations.
Ability to type.
Ability to keypunch information into a computer.
Ability to sort and file documents alphabetically and numerically.
Ability to operate various general office equipment, including a telephone, computer, and adding machine.
Visual and auditory ability to identify and respond to environmental and other hazards related to the activity.
Physical ability to respond appropriately to situations requiring first aid.
Must be able to assist campers in an emergency (fire, evacuation, illness, or injury) and possess the strength and endurance required to maintain constant supervision of campers.
Eye-hand coordination and manual dexterity are required to manipulate office equipment and perform activities.
Some physical requirements of the Camp Office Specialist position include endurance, including climbing, standing, bending, stooping, and stretching.
Requires a normal range of hearing and eyesight to record, prepare, and communicate appropriate camper activities/programs, and the ability to lift up to 50 lbs.
Two years of experience performing clerical work in a social services environment preferred.
Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities.
CPR and First Aid Certification

Responsibilities

Prepares, types, and processes correspondence, proposals, contracts, agreements, statistics, check requests, forms, invoices, notices, bulletins, agendas, schedules, etc.; ensures their accuracy, completeness, and timeliness.
Prepares and maintains office records, reports, calendars, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain office records; researches office files to locate specific information found in documents, correspondence, lists, forms, etc. to prepare specific reports.
Prepares and proofs various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs reports for errors and to ensure they are grammatically correct.
Answers telephone courteously and tactfully; greets and assists Camp visitors and vendors; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.
Receives, sorts, collates, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
Processes camp fees and canteen billings; receives, sorts, and records incoming checks; inputs data into the computer; prepares deposits and/or submits checks for further processing in a timely manner; maintains the accountability and security of checks.
Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and efficient manner.
Photocopies and/or shreds a variety of items, including correspondence, forms, reports, and documents.
Distributes information regarding Salvation Army Camp services, programs, conferences, seminars, etc. in an accurate and timely manner; compiles mailing lists and ensures the accuracy and completeness of the same.
Performs other duties as assigned.